Regional Portfolio Coordinator

2 days ago

Johannesburg, Gauteng, South Africa CBRE Excellerate Full time

Role Summary:

The Regional Portfolio Coordinator will be responsible for supporting the administration of lease agreements and property management functions within our portfolio, ensuring seamless coordination and execution of tasks.

Main Tasks:

  • Attend to leasing and lease renewals, rent reviews, negotiations, and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements.
  • Capture all new lease agreements, lease renewals, and lease corrections on SAP.
  • Assist accounting services (Credit control) by arranging payment and/or invoicing of rentals, adjustments, reconciliations, variance reporting, and vendor/customer creation.
  • Assist in compiling deviation reports and communicate. Implement preventative steps to prevent recurring issues.
  • Keep, maintain, and update detailed monthly status updates of own building classifications.
  • Assist with compiling property-related reporting schedules.
  • Actively maintain a reminder system to ensure finalization of all matters pertaining to lease administration.

Key Requirements:

  • Grade 12 or relevant qualification equal to NQF level 4.
  • Additional Property-related qualification of any NQF 5 or higher.
  • A Bachelor's Degree in Finance, Property Management, Business, or Accounting will be an advantage.
  • At least 3-5 years relevant experience in Property Management/Administration, i.e., leasing administration, financial accounting, and negotiation/communication skills, directly interfacing with clients and providing general administrative support services.
  • Knowledge of South Africa's property industry, property markets, and general administration/Accounting/Finance acumen.
  • Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement.
  • ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies, and procedures.

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