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Administrative Assistant

3 weeks ago

Randburg, Gauteng, South Africa Hired Recruitment (Pty) Ltd Full time
Job Purpose: As an HR and Office Administrator, you will play a pivotal role in supporting the Human Resources department by maintaining personnel records, managing HR documents, and ensuring smooth office operations. Your responsibilities will include coordinating cellphone contract management, handling grocery shopping for the office, assisting the Compliance Manager with various tasks, and organizing payment and schedules for cleaning staff.

Key Responsibilities:
  • Full recruiting duties
  • Vacancy Approvals
  • Sourcing of CV's according to the businesses needs
  • Screening of CV's
  • Interviewing candidates
  • References checks
  • Criminal checks
  • Compiling and sending offer letters
  • Onboarding by completing IT check
  • Complete contract and starter pack
  • Onboard new employee – training on policies and procedures, visions and mission, blueprints, medical aid, provident fund and KPI's
  • Submitting Medical Aid and Provident Fund to HR Team for submission
  • Update movement sheet for payroll
  • Performance Reviews
  • Assist to gather documents for BBBEE Audit, Financial Year End Audit, BCEA Inspection, OHSA Inspection and COID Inspection
  • Arrange for the necessary internal or external training
  • Submit EFT's for training
  • Exit interviews
  • UI19
  • Salary Schedule
  • Certificate of Service
  • Maintenance of all employee files and related documents.
  • Supporting all internal and external related inquiries and requests
  • Scheduling meetings and interviews
  • Organizing company functions and team buildings
  • Booking training for employees
  • Drafting disciplinary action
  • Capturing leave on SAGE Premier
  • Engaging with employees
  • Keep track of the driving performance monthly
  • Assisting to capture and maintain records for the Skills Development Submission
  • Assisting to capture and maintain records for the Employment Equity Submission
  • Cellphone contract management
  • Handling grocery shopping for the office
  • Assisting the Compliance Manager with various tasks
  • Organizing payment and schedules for cleaning staff