Midrand Debtors Clerk Property Admin Specialist

2 months ago


Midrand, Gauteng, South Africa SPILASTYLE CC Full time

We are seeking a highly skilled and experienced Debtors Clerk to join our team at SPILASTYLE CC in Midrand. This is an excellent opportunity for someone who is passionate about property administration and has a strong understanding of accounting principles.

The successful candidate will have a minimum of 5 years' experience in debtors department, with a solid understanding of accounting principles and balancing of accounts. They should be able to calculate, post and manage accounting figures as well as reconciliations, and have proven work experience as a Debtors Clerk within a medium to large entity, preferably within the property rental environment.

The ideal candidate will also have knowledge of relevant accounting software, such as MRI Property Central or MDA, and be proficient in using Excel. They should be a non-smoker, as this position does not allow for smoke breaks during working hours, and must have a valid driver's license and own transport.

The salary for this position is estimated to be between R18 000 and R20 000 per month, making it an attractive opportunity for those looking to advance their careers in property administration.

Key Responsibilities
  • Invoice tenants on rental software, monthly or when need arises
  • Sending out invoices and statements monthly or when needed
  • Capture invoice data on Excel document
  • Update payment data on Excel document
  • Allocate payments daily
  • Attend to general account reconciliations over the phone or on email
  • Sending out reminders in writing, and follow up with telephonically to recover any outstanding balances
  • Handing over tenants to attorneys
  • Liaising with attorneys on bad debts
  • Updating tenant profile network on the 8th of each month
  • Drawing up leases
  • Drawing up addendums
  • Updating database with new tenant details and renewal details
  • Loading new tenants on TPN and updating renewal details on TPN
  • Opening and closing of 3PIM tenant deposit accounts
  • Attending to tenant notice emails
  • Email cost of repairs to tenants (if any)
  • Billing repairs in rental software
  • Issue credit notes where applicable
  • Process tenant deposit refunds
  • Checking and signing off City of Jhb and Levy invoices for payment
  • Doing viewings of properties when necessary as well as working through application process with possible new tenants
  • Manage tenant deposit accounts on MS Excel as well as via in-house system
  • Reception relief when need arises


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