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DC Site Management Specialist

3 weeks ago

Pretoria, Gauteng, South Africa Watershed Consulting Full time

Company Overview

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We are a young, dynamic, hyper growth company looking for smart, creative, hardworking people with integrity to join us. Our goal is to become the leading e-commerce company in Africa.

We encourage a culture of entrepreneurship, innovation, and collaboration. We believe in empowering our employees to take ownership of their work and contribute to the company's success.

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Job Description

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  • Making informed decisions on service legitimacy, including scrutiny of quotations and sign-off of services rendered.
  • Leading the implementation of building infrastructure backup systems such as generators, UPS (24/7 availability).
  • Acting as the primary point of contact for coordination with landlords and representatives.
  • Developing and maintaining contracts and business relationships.
  • Oversight of maintenance, improvement, and long-term planning development, including major building renovations and rehabilitation projects.
  • Maintaining critical spares for Sorter, MHEs, Automation equipment, Scanners, Batteries, Printers, Pack stations related Tools of Trade.
  • Preparing information for review and discussion with management and other staff to select vendors.
  • Providing leadership and management for facility projects to ensure optimal utilization of space, resources, and safety for all employees.
  • Coordinating office and DC area improvements including day-to-day facility operations and critical systems such as automation, general equipment, MHEs, assets electrical, lighting, plumbing, and conference room equipment.
  • Performing routine maintenance and repair tasks such as painting walls, replacing light bulbs, installing A/V equipment, etc., as needed.
  • Oversight of the administration of contractor work (e.g., janitorial, building contractors, landscaping, gardening).
  • Tracking and execution of facility and maintenance expense budgets.
  • Ensuring compliance with all applicable laws and codes related to facilities including OHSA, ISO, and city ordinances.
  • Reconciliation and tracking of third-party invoices and expenses.
  • Maintenance of records and vendor documents, such as contracts, service records, and warranty information.
  • Ensuring location and employees comply with regulations and working with employees to identify issues and resolve within agreed parameters.
  • Maintenance of a presentable facility and property at all times.
  • Supervision of sub-contracted staff.
  • Management of cleaning/hygiene suppliers and contracts.
  • Catering and vending management, including the management and upkeep of Canteen facility.
  • Utilities and communication infrastructure.
  • Mastery of power systems, IT cabling, basic construction, alarm systems, Gardening Maintenance, etc.
  • Handling emergency calls and working odd hours, including weekends and public holidays, if required by the business.
  • Support and alignment with DC Operations, Times, Ways of Work, etc.
  • Practicing a hands-on approach.
  • Execution of Departmental Administration functions as required.
  • Performance of any other ad-hoc functions related to the Department.