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Sectional Title Manager
1 month ago
We are seeking a highly skilled and experienced Property / Sectional Title Manager to join our team at Headhunters. The successful candidate will be responsible for managing the day-to-day operations of sectional title schemes, ensuring compliance with relevant legislation and regulations.
Key Responsibilities:- Manage the opening of investment and current bank accounts for schemes.
- Transfer funds between trust and investment accounts.
- Arrange regular insurance valuations of schemes.
- Ensure insurance premiums are paid on time and manage insurance claims.
- Ensure timely payments of service providers, contractors, and municipal accounts for schemes.
- Advise on sectional title and HOA matters, supporting and guiding Trustees.
- Conduct regular complex inspections.
- Assist Trustees with maintenance-related matters, such as obtaining quotations and reports.
- Manage annual fire equipment services and ensure required compliance certificates are in place.
- Review and be aware of sales of units and transfers within the portfolio.
- Ensure levies are charged in line with approved budgets.
- Ensure schemes spend in line with their approved budgets.
- Review monthly debtors to ensure cash flow and liaise with debt collectors as needed.
- Ensure resolutions are signed.
- Ensure employees sign contracts of employment and provide relevant payroll supporting documents.
- Manage staff loans, leave, and authorization of wages/salary reports with the assistance of the Administrator.
- Make documents available to relevant parties (estate agents, lawyers, owners, banks).
- Archive and file management, email, and document management.
- Attend and minute General Meetings and Trustee Meetings.
- Draft notices, circulars, and letters.
- Prepare budgets (ensure approved budgets are loaded on time) and attend to levy increase letters to owners and new budget resolutions to be signed by Trustees.
- Review monthly community reports and distribute to Trustees.
- Review draft financial statements.
- Manage complex loans and recover same via special levies.
- Ensure complexes are registered for Tax in line with SARS requirements and annual submissions are done on time.
- Facilitate collection procedures and reporting to Trustees, debtors, and cash management.
- Draft, with the assistance of the Bookkeeper, annual scheme budgets for Trustees' consideration.
- Be available over WhatsApp.
- Assist in preparing and updating the 10-year maintenance plan.
- Assist with rule creation and registration at CSOS.
- Attend to the take-on of new schemes and related functions.
- Represent the Trustees at CSOS disputes, as requested.
- Open bank accounts (current and investment) for new schemes taken on.
- Open Netcash account for new schemes taken on.
- Load debit order batch for monthly levy payments by clients.
- Authorize daily payments.
- Load monthly CSM staff salaries and distribute staff pay slips.
- Attend to loading and authorizing of CSM and CS department invoices.
- Draft management agreement for new clients and renewals.
- Prepare proposals for potential new clients/meet with potential new clients.
- Market to bring on new schemes.
Please note that if you do not receive a response within two weeks of applying, you may assume that your application was unsuccessful.
