Key Program Coordinator

3 weeks ago

Krugersdorp, Gauteng, South Africa Flink Recruitment Full time
Job Title: Key Program Administrator

We are seeking a highly organized and detail-oriented Key Program Administrator to join our team at Flink Recruitment.

Key Responsibilities:
  • Ensure policy and procedures are implemented and adhered to.
  • Continually ensure compliance of ISO requirements are met and maintained.
  • Ensure Contractors compulsory documentation are up to date.
  • Purchase Orders.
  • Prepare Letters for the appointment of Specialist Service Providers.
  • Request for quotations (Geotech, OHS, Survey, environmental etc.),
  • Request for approvals (Time Claims, Provisional Sums, Compensation Events, etc.)
  • Notification in terms of Engineers representative appointment.
  • Assist in Risk Reduction Registers (NEC3).
  • Ensure that wayleaves are timeously updated and when needed advice on renewals.
  • Regularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projects.
  • Provide Administrative assistance to Project Manager and Technical Principles.
  • Prepare Draft Construction Tenders and finalise with input from technical personnel.
  • Prepare Pre-evaluation schedules (Summary of tenders, CIDB Grading, Bank Codes & References),
  • Formatting Bills of Quantities for printing and inclusion in Tender Documentation.
  • Compile and maintain library particular specification (Civil, Mechanical and Electrical).
  • Compile Close-Out Reports (with supporting documentation),
  • Draft Monthly MIG Reports,
  • Draft Monthly Progress Reports / Status reports,
  • Monthly EPWP Labour monitoring (Reports and supporting documents),
  • Formatting of Technical Proposals, Inception and Design Reports,
  • Compiling of Monthly Project Steering Committee (PSC) reports.
  • Maintaining electronic and hard copy filing system (and updated as-and-when required).
  • Completing online Sci-Forma timesheets and managing project related issues raised.
  • Monitor and management the submission and filing of Site Photos, EPWP Labour Reports; CoC; Sureties and warranties
  • Construction / Performance Guarantee
  • Time-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA, etc
  • Assist co-workers with professional registration and memberships with professional bodies
  • Assisted in ISO labels & files & registers,
  • Filing with relevant Family Code,
  • Maintain electronic file system and hard copy files in terms of ISO regulations
  • Formatting Bill of Quantities
  • Operating switchboard
  • Receiving and checking of delivery parcels
  • Assisting walk-in clients / Contractors
  • Compile CVs according to Bid requirements.
  • Prepare all supporting documentation for personnel.
  • Keep personnel experience tables up to date.
  • Capture and update Vendor Database for Service Providers and Suppliers

Requirements:

  • 10 Years experience in a similar role in Engineering Consulting Sector
  • Previous Administrative work experience at Civil Engineering Consultant (preferred) or at Civil Engineering Construction Company
  • Must be able to work overtime as and when required
  • Must be organised (time management + planning)
  • Must be diligent, precise and exact in task execution
  • Proactive
  • Ability to multi-task
  • Positive attitude and Problem Solver
  • Capability to lead
  • Knowledge and Competency in: FIDIC Contracts and Agreements, NEC4 ECC Contracts, PMBOK Terminology, Construction Procurement, Technical & Business Report Writing, Key Administrative & Business Skills, Proficiency in MS Office Suite, Adobe Acrobat

What We Offer:

A competitive salary and benefits package, a dynamic and supportive work environment, and opportunities for professional growth and development.

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