Operations Manager

5 days ago

Johannesburg, Gauteng, South Africa Yellosa Full time
Job Overview

The Facilities Manager plays a pivotal role in ensuring the smooth operation of our schools' infrastructure. Reporting to the CEO, this position is responsible for overseeing all aspects of facilities management, including maintenance, upkeep, and safety.

Key Responsibilities:
  • Investigate utility billings to ensure that they do not exceed budget and inform the CEO if there are any concerns.
  • Ensure the standards of cleanliness are high at all the schools in collaboration with the Estate Managers and Head.
  • Monitor the Estate Managers on how they draw up maintenance schedules and set routine programmes of work for cleaning staff, premises and grounds maintenance staff to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all school buildings and premises.
  • Oversee, in collaboration with the Estate Manager and Head, the upkeep of playing fields, gardens, all-weather surfaces and ensure the maintenance of boundaries, footpaths, roads and rights of way within the school premises.
  • Supervise the Estate Manager in terms of the letting of the school premises to outside organisations and school staff, and for the development of all school facilities for out-of-school use ensuring a high level of customer satisfaction.
  • Ensure that all statutory elements of health and safety are applied, monitoring first aid and emergency supplies and equipment, and maintaining the premises in a safe and healthy condition and to a high standard in collaboration with the Estate Manager and Head.
  • In cooperation with the Fire Service, be responsible for the installation and maintenance of all firefighting and fire alarm systems in liaison with the Estate Manager and Head. Ensure the maintenance and periodic checking of fire and other safety equipment by specialist contractors. Supervise the operation and periodic checking of the fire alarm system and equipment as detailed in the Fire Safety log book. Ensure that the schools are initiating and recording regular fire drills.
  • Monitor, together with the Estate Manager, the safe storage and control of any potentially harmful materials and chemicals used within the School, ensuring that such materials are appropriately marked and signposted.
  • Oversee, in cooperation with the Estate Manager and Head, all aspects of the school's risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements.
  • Be responsible for the planned and ad hoc maintenance and upkeep of the premises and equipment, including the required safety checks.
  • Liaise with external contractors as required.
  • Determine whether maintenance should be undertaken in-house or by commissioned contract services and assist in the selection of contract services where appropriate, through consultation with the CEO and Head, and in accordance with the finance scheme of delegation.
  • Be the client-side link with contracting staff, contribute to specifications, monitoring and review of all major contracts and services, and undertake appropriate administrative processes for specifying and letting minor contracts in accordance with established guidelines.
  • Be responsible, in consultation with the Estate Manager, for ensuring the safe and efficient operation of all premises-related mechanical, electrical, heating services and other plant, including ensuring the completion of all annual portable appliance testing, monitoring and recording of meter readings/returns as required.
  • Take appropriate action to ensure and monitor proper safe levels of lighting, heating and ventilation at the schools with the Estate Manager.
  • Supervise, with the Estate Manager, the line management of all premises and ground maintenance staff, including participating in their recruitment and selection, identifying their training needs and drawing up their programme of work.
  • Ensure appropriate staffing levels and deployment of staff in all premises-related departments.

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