Office Administrator
2 weeks ago
We are seeking a highly organized and detail-oriented individual to join our team as an Office & Financial Administrator. The successful candidate will be responsible for capturing bank statements, reconciliations, and supplier invoices, as well as managing customer receipts and reconciliations.
- Capture and reconcile bank statements
- Process supplier invoices and reconcile payments
- Manage customer receipts and reconcile monthly
The ideal candidate will also be responsible for assisting with updating cashflow payment dates, capturing payments on the bank for authorization, and reporting daily bank balances.
- Assist with updating cashflow payment dates
- Capture payments on the bank for authorization
- Report daily bank balances
The successful candidate will also be responsible for maintaining a list of contracts, tenure, principal values, and expiry dates.
- Maintain a list of contracts, tenure, principal values, and expiry dates
The ideal candidate will also be responsible for welcoming clients, liaising with directors and shareholders, and answering phone calls, switchboard, and front door.
- Welcome clients
- Liaise with directors and shareholders
- Answer phone calls, switchboard, and front door
The successful candidate will also be responsible for confirming attendance, preparing board rooms, and refreshments, as well as booking accommodation, dispatching documentation via courier, and post collection.
- Confirm attendance and prepare board rooms and refreshments
- Book accommodation
- Dispatch documentation via courier
- Collect post
The ideal candidate will also be responsible for managing the office cleaning lady, ordering stationery, tea, and coffee, and general ad hoc tasks as instructed by management.
- Manage the office cleaning lady
- Order stationery, tea, and coffee
- Perform general ad hoc tasks as instructed by management
The successful candidate will also be responsible for following up with employees for ideas to improve the performance of the business and maintaining a list of initiatives for bi-annual review by management.
- Follow up with employees for ideas to improve the performance of the business
- Maintain a list of initiatives for bi-annual review by management
The ideal candidate will also be responsible for updating the training matrix with planned training, employees to provide input, and schedule their own training, as well as updating the training matrix with completed training.
- Update the training matrix with planned training
- Update the training matrix with completed training
The successful candidate will possess excellent verbal and written communication and interpersonal skills in English and Afrikaans, as well as highly professional and ethical conduct, attention to detail, and self-starter qualities.
- Excellent verbal and written communication and interpersonal skills in English and Afrikaans
- Highly professional and ethical conduct
- Attention to detail
- Self-starter
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