Senior Legal Secretary

3 days ago

Cape Town, Western Cape, South Africa AGC Recruitment Pty Ltd Full time

Job Summary:

AGC Recruitment Pty Ltd is seeking an accomplished Legal Secretary to provide comprehensive administrative and clerical support to our esteemed clients in the legal industry. The ideal candidate will play a crucial role in enhancing the efficiency of procedures and case management, ensuring both reliability and consistency within the Legal Team.

Key Responsibilities:

  • Provide robust secretarial and administrative support to one or more lawyers, leveraging prior law firm experience and expertise.
  • Communicate effectively with clients, colleagues, and partners, utilizing strong interpersonal and communication skills.
  • Utilize legal knowledge to produce, file, and track legal documents; manage case records efficiently, ensuring accuracy and timeliness.
  • Maintain organized electronic and paper records, adhering to confidentiality and data protection protocols.
  • Coordinate compliance and company secretariat projects, assisting with general matters and ensuring seamless execution.
  • Produce, transcribe, and proofread legal documents with strong Dictaphone typing skills, meeting high standards of quality and accuracy.
  • Handle time entry and assist partners with administrative tasks, ensuring timely and accurate completion.
  • Manage client relationships with professionalism, including follow-up on legal agreements and addressing client needs, ensuring exceptional customer service.
  • Schedule and coordinate appointments, manage diaries, and handle travel arrangements, utilizing strong organizational and time-management skills.
  • Oversee month-end billing, capture fees, process invoices, and support debt collection, ensuring financial accuracy and compliance.
  • Prepare statistical reports, conduct research, and create presentations as required, utilizing strong analytical and problem-solving skills.
  • Ensure timely and accurate completion of tasks, maintain confidentiality, and provide backup support as needed, demonstrating flexibility and adaptability.

Minimum Requirements:

  • Matric/Grade 12.
  • Relevant Law Certificate or Diploma / LLB.
  • 10 years' experience: Senior level.
  • Proven experience as Legal Secretary.
  • Outstanding time-management and typing skills.
  • Outstanding Diary management and Travel management skills.
  • Ability to multitask and being comfortable dealing with a diverse pool of people.
  • Proficient in MS Office.

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