Contract and Timeshare Administrator

1 month ago


Johannesburg, Gauteng, South Africa Dream Hotels and Resorts Full time

We are seeking a diligent and detail-oriented Share & Stock Administrator to join our team. This role involves managing and processing various stock and share-related activities, ensuring accuracy and compliance with all relevant procedures. If you have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently, we encourage you to apply.

Key Responsibilities:

  • Contract Management: Oversee and manage the loading of contracts, ensuring a smooth and efficient process.
  • Sales Register Management: Ensure the relevant Sales Registers are updated correctly for all deals loaded.
  • Resale List Management: Ensure the resale lists are updated accordingly in line with the availability sheets, including retentions.
  • Timeshare Transfer Management: Process Timeshare transfers effectively and accurately.
  • Certificate Generation: Generate and send share certificates to the relevant parties in a timely manner.
  • Commission Processing: Process commissions on a weekly basis.

Requirements:

  • Matric certificate (required)
  • FFC Certificate (bonus)
  • Strong organizational and multitasking abilities
  • Excellent attention to detail
  • Proficiency in relevant software and systems
  • Effective communication skills for dealing with internal teams and external partners.
  • Ability to work under pressure and meet deadlines.

Experience:

  • Minimum of 3 years in an administrative role.
  • Knowledge of stock and timeshare management.
  • Hands-on experience with relevant software and systems for managing stock transfers and timeshare (DVC8 System).
  • Experience in generating and maintaining accurate reports.
  • Familiarity with legal and procedural requirements in stock / property transfers (Bonus).
  • Implementing best practices for document management.
  • Experience in a fast-paced environment, managing multiple tasks simultaneously.


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