HR Assistant

4 weeks ago


Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 72668

**Job Type**
- Permanent

**Job Title**
- HR Assistant

**Computer Skills**
- MS Office

**Industry**
- Transportation - Logistics

**City**
- Johannesburg

**Province**
- Gauteng

**Ensure strong working relationships**
- Interact with all staff in a professional and courteous manner

**Recruitment**
- HR screening and selecting of potential applicants (1st and 2nd interviews)
- The one point of contact with the recruitment agencies
- Send weekly updates and constant feedback with the recruitment agencies
- Set up all interviews with the relevant managers
- Ensure all required documentation and signatures accompany a recruitment approval form and follow up where documentation is outstanding
- Provide job specs and communication to preferred recruitment agencies on available vacancies
- Assist and manage website page and current online portal
- Update the web pages on a regular basis and ensure that the expired positions are removed
- Setup relevant tests for screening process
- Update all checklists related to recruitment
- Oversee the recruitment process
- Implement recruiting strategy bearing in mind relevant legislation and incorporating Employment Equity and best practice
- Place internal advertisements
- Complete reference checks
- Update checklists, policies and standard operation procedures related to recruitment
- Start with new employee onboarding process
- Ensure all relevant new staff entry paperwork is complete and send the necessary groups
- Write on the payroll board, all new employees to start
- Meet the new staff member on first day and introduce to senior management
- Follow up with IT to ensure all equipment is ready
- Follow up with manager to ensure desk space and stationery is ready for the employee’s first day
- Send the relevant manager checklists and probation document for completion
- Ensure staff file audit spreadsheet is kept up to date
- Start new files for new employees and ensure all documents are present and filed correctly
- Staff File Audit

**Induction**
- Set up induction sessions once a month
- Organise catering and make sure that venue is booked and in order
- Yearly review of the induction / orientation process
- Induction for Logistics / Express / Contracting Logistics / NBCRFLI staff / Drivers

**Payroll Administration**
- Give copies of relevant paperwork to HR and Payroll Administrator
- Ensure Liberty and NBCRFLI provident fund forms are completed correctly and hand to Payroll Manager / HR Manager to sign off

**Performance Management**
- Collect, capture and follow-up on performance appraisals on a bi-annual basis**Inherent Requirements**

**Knowledge & Experience**
- Matric or Senior Certification equivalent
- HR Degree / Diploma Advantageous
- A minimum of 2 years’ experience in a Human Resources environment
- Extensive Recruitment Knowledge
- MS Office skills

**Skills**
- Conceptual, analytical, numeracy skills
- Attention to detail
- Time management skills
- Ability to work under pressure
- Communication skills
- Establish strong work relationships
- Outcome orientated
- Problem solving skills
- Sense of initiative

**What Qualification**
- HR/Related

**Minimum Qualification**
- Bachelors

**Status**
- Available


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