Senior Accounting Administrator

3 weeks ago

Johannesburg North, South Africa Bianca consulting Full time

SENIOR ACCOUNTING ADMINISTRATOR

The Accounting Administrator will have access to confidential contact, financial and contractual information, requiring absolute discretion at all times. The Accounting Administrator must have the relevant experience and proven administrative skills.

The individual will have responsibility and accountability of the following processes:
General
- Contribute to the overall development of NSA Global and achievement of its objectives.
- Maintain and develop systems, procedures and records in line with the organization’s

policies and objectives.
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information.
- Work within the framework of NSA Global’ s strategic plan as directed by the Management.
- Ensure statutory requirements are identified and met i.e. compliance with PSIRA, Department of Labour, etc.

General Finance
- Compiling annual budgets in conjunction with the Executive Committee, and control of the approved budget
- Monitoring of costs and ensuring that reduction of costs occurs where practical
- Effective cash flow management and reporting
- Preparation and presentation of management accounts on a monthly basis for all companies
- Vendor registrations with prospective and current clients, including contract reviews as and when required
- Review and negotiation of supplier contracts
- Maintenance and negotiation of insurance cover

Creditors
- Monitoring and administration of the accounts payable mailbox.
- Liaison with suppliers on invoice corrections and account queries.
- Distribution of invoices to the relevant department for authorisation.
- Capturing off all authorised and correct invoices in Pastel on a timely basis.
- Generate weekly EFT requests in line with the company’s payment terms.

Debtors
- Invoicing within a reasonable time frame

2
- Debtors’ recons and collections
- Statement distribution on a monthly basis
- Reporting on anomalies as soon as it occurs

Reconciliations
- Daily Bank Recons
- Monthly reconciliation of the following:

- Company telephone and cell phone accounts
- Supplier Accounts
- GL Recons and corrections
- Reporting inconsistencies timeously

Personnel / HR
- Maintain personnel files including, but not limited to:

- contracts, letters of employment;
- updated personal details and documents;
- leave recons; etc.
- Maintain compliance with regulatory authorities, i.e. Labour Department, PSIRA, etc.
- With assistance from the outsourced HR consultant and Finance Manager, assist in the disciplinary process from an admin perspective.
- Report trends relating to morale and grievances.
- Monthly returns to statutory bodies
- Monitoring attendance of all employees and independent contractors
- Quarterly audits of personnel files.

Requirements/Qualifications

The Accounting Administrator must be able to demonstrate understanding, experience and ability as follows:

- Matric+
- B Com preferable
- Bookkeeping to balance sheet experience +5 years
- Experience of working in a similar role at a comparable level in a company.
- Proficient in Pastel Evolution or Pastel Partner
- Above average computer skills, particularly in MS Word, Excel, PowerPoint, etc.
- Excellent administration, project management and negotiation skills.
- Excellent verbal and written communication skills.
- Excellent attention to detail
- Strong reconciliation skills
- Good record keeping.
- Ability to maintain and manage logistics.
- Able to maintain confidentiality at all times
- Dedication - willingness to work overtime if required
- Able to handle pressure
- Strong personality, but even-tempered
- Good time management skills
- Willing to work overtime if required

**Salary**: R15,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Johannesburg North, Gauteng: Reliably commute or planning to relocate before starting work (required)

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