Bookkeeper / Debtors & Creditors Clerk, Gauteng

4 days ago

Midrand, South Africa Enshrine Placements Full time

Bookkeeper / Debtors & Creditors Clerk, Gauteng, 1203653-4

We are currently sourcing a Bookkeeper/ Debtors & Creditors Clerk to coordinate the financial and accounting activities for company by ensuring on-going reviewing of activities and providing feedback to the Financial Manager.

Requirements: Bachelor’s Degree, Diploma or equivalent in the relevant field in Accounting and a minimum of 3 years relevant experience.

**Position details**:
Type: Permanent
Key internal relationships: FM, CFO, CEO and Operations Director
Key external relationships: Service providers, i.e., banks, SARS, Clients, etc
Primary Purpose: To coordinate the financial and accounting activities for company by ensuring on-going reviewing of activities and providing feedback to the Financial Manager.

Job description / core competencies:
Under the guidance of the Accountant/ Financial Manager:

- Request and/ or collect source documents:

- purchase orders;
- delivery notes; and
- supplier invoices.
- Check and verify the source documents and ensure that the documents are complete, accurate and authorised.
- Perform 3-way matching of the, PO, DN and Invoices.
- Interrogate the accuracy and reconcile the source documents to ensure that:

- the PO are duly authorised
- delivery notes have been duly signed by an authorised company representative
- delivery notes have been dated
- the condition of the goods as per the notes on the delivery notes
- the quantities delivered matches the quantities ordered, and the quantities invoiced
- Invoices meet the requirements of a tax invoice (SARS tax invoice requirement)
- the prices per the invoices matches the prices per the PO
- Raise queries and resolve the discrepancies between the source documents.
- Capture all invoices into the accounting system and ensure correct allocation into the correct GL accounts.
- Communicate suppliers all the queries and put the account on hold while resolving the queries.
- Request further supporting information from suppliers.
- Report to the Financial Manager all the queries raised, the accounts on hold and what plan of action you are implementing to resolve the queries.
- Keep your manager informed of what you are working on and how far you are with your daily activity (daily progress report).
- Reconcile open orders and ensure that they are duly closed.
- Allocate and post financial transaction details into accounting system (Pastel).
- Perform monthly suppliers accounts reconciliation.
- Manage accounts payable and accounts receivable, and prepare monthly suppliers payments on time.
- Take all reasonable discounts on supplier invoices, by maintaining a dedicated list of early settlement discount accounts and ensuring that those are settled first if the cash flows permit.
- Comply with relevant reporting deadline, which will be agreed from time to time.
- Process head office expenses e.g. Rent expenses, Telkom accounts, Vehicle lease, etc.
- Liaise with procurement for head office PO, PO’s not in the system, open orders, etc.
- Prepare once off invoices and adhoc invoices for payment and provide detailed supporting documents.
- Maintain complete and clean filing system to support financial records.
- Assist with budget preparation information e.g. Project costs, Project P&L.
- Monitor office supply levels and reorder as necessary.
- Tag and monitor Fixed Assets.
- Issue invoices to customers.
- Ensure that receivables are collected promptly.
- Record cash receipts and bank deposits.
- Conduct a monthly reconciliation of every bank account.
- Conduct periodic reconciliations of all accounts to ensure their accuracy.
- Maintain the petty cash funds & reconcile petty cash before replenishing it.
- Assemble information for external auditors for the annual audit.
- Maintain an orderly accounting filing system.
- Maintain a good system of internal control.
- Maintain the chart of accounts.
- Comply with local, state, and government reporting requirements.

**Location**:Midrand, Gauteng
**Job Qualifications, Skills & Experience**:
**Qualifications**:

- Bachelor’s Degree, Diploma or equivalent in relevant field in Accounting

Experience
- Minimum of 3 years relevant experience

Knowledge
- Knowledge and understanding of Finance / Accounting regulations and adherence
- Knowledge of standard operating procedures, policies and procedures, and values as they relate to Finance / Accounting

**Skills**:

- Accounting systems skills (Pastel)
- Analytical skills.
- Attention to details
- Good time management
- Interpersonal skills
- Communication Skills
- Good organization skills
- Team player

Attributes/Abilities/Values
- Ability to work under pressure.
- High degree of integrity.
- Able to multi-task with high attention to detail.
- Dedicated and hardworking

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