Executive Secretary

2 weeks ago

East Rand, South Africa Stefanutti Stocks Full time

**Primary Duties will include**:
1. Efficiently and confidentially support and assist the MD and executive team with various activities and functions

2.Maintain an effective document control system

3. Effectively manage the discipline meeting calendars, scheduling and securing of individual appointments, meetings, and sessions

4. Drafting correspondence and filing for and on behalf of Managing Director and executive team

5. Co-ordinating local and international travel - including cross-border insurance

6. Purchase Requisitions, Reconciliation and GRN’s of various related invoices

7. Reconciling Diners Club and petty cash claims

8. Co-ordinating Forex for International travel

9. Planning and coordinating special events

10. Assist with promoting the corporate image of the division

11. Management of 4x receptionists within Inland

12. Assist with promoting the corporate image of the division

13. Perform ad-hoc tasks and prepare ad-hoc reports and presentations on request

14. Assist the Inland Executive Secretary as and when necessary

15.Foster an environment of trust with the individuals of the executive team

16.Excel in the English language for both communication and letter writing

17. The above mentioned is the minimum requirement, as there will also be other remedial requirements

Secretarial Diploma or equivalent

10 Years+ experience in a senior secretarial position

Extensive experience in Microsoft Office suite

Strong organizational skills, flexibility, and the ability to prioritize tasks

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