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Buyers Assistant

1 month ago

Cape Town, South Africa Cape Union Mart International Full time

An opportunity has become available for an Admin Assistant within our Outdoor Equipment Department.

The key role of the Buyers assistant is to assist Buyers and Planners with day to day product and planning administration.

**Key Responsibilities include**:
**Order Management**:

- Loading and amending of orders.
- Sending orders to suppliers.
- Managing timeous order handover and deliveries from international and local suppliers
- Update buying administrative documentation.
- Maintaining and updating excel sheets.
- Adding, maintaining, and updating product details on various systems.

**Sample Management**:

- Manage the sending and receiving of parcels to suppliers.
- Manage the sample room; ensure samples are housed in an organised, manner
- Manage any stock between Head Office and Distribution centre
- Manage the Buyers warehouse stock-take

**Sample sale preparation**:

- Assistant in prepping samples for sample sale
- Sending of left-over samples to outlet stores and charity after sample sale
- Pull necessary reports to manage sample movement for sample sale

**Mark-downs and price adjustments**:

- Action mark-downs and price adjustments as advised by planning team
- Forward markdowns and price adjustments communications to stores

**Bar-code approval process**:

- Approve bar-codes received electronically (lay-out and information)
- Test and approve bar-codes sent from suppliers and send communication to suppliers

**Filing system management**:

- Manage and maintain clear and concise filing systems in the merchandise department

**Work Experience required**:

- Administrative experience required

**Formal Qualifications required**:

- Grade 12 / Matric
- Relevant tertiary degree (advantageous)

**Job Related Knowledge**:

- Microsoft office proficiency (word, excel, PowerPoint and outlook)

**Job Related skills**:

- Verbal and written communication
- Analytical thinking
- Problem solving
- Time management
- Strong administrative

**Own reliable transport.**

**Key Competencies**
- Self -Leadership
- Team collaboration and passion
- High energy and drive
- Proven planning and time management skills
- Proactivity