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Administrator: Od and Talent Management

7 months ago

Midrand, South Africa Construction Education & Training Authority Full time

**JOB PURPOSE AND PROFILE**

To provide administrative support to the Organisational Development & Talent Management unit to ensure the effective and efficient running of the office, provide superior service and to support the CETA in the execution of the overall strategy.

**RESPONSIBILITIES**:

- Prepare interview packs for the relevant position and distribute as required.
- Coordinate and arrange risk and verification assessments with external providers as required.
- Send out rejection letters based on interview panel findings.
- Assist in the resolution of all recruitment enquiries and approvals from appropriate delegated authorities.
- Coordinate the advertising of vacant positions and source replacements as per recruitment timelines and Standard Operating Procedures.
- Coordinate the recruitment process, including all interview panel members, logistics and relevant supporting packs.
- Assist in the coordination of the induction program for CETA for new employees when required.
- Gather and capture all relevant documentation in order to prepare for the annual training plans and reports.
- Facilitate and coordinate induction programs.
- Analyze training requests in accordance with PDP’s before submission for approval.
- Coordinate relevant training and development committee meetings such as HRD EE and Bursary Committee.
- Assist with updating process flows, forms and provide input into Training and Development policies and procedures.
- Coordinate and administer bursaries as per CETA policies and procedures.
- Coordinate training as required.
- Scheduling and coordinating training interventions.
- Coordinate and administer electronic performance management system according to policy and procedures.
- Communicate performance management calendar.
- Coordinate ERP Performance Management and performance management methodology trainings
- Coordinate moderation committee meetings
- Compile performance management reports/spreadsheets
- Conduct performance management and employee training as and when required.
- Work with the Specialist: OD and Talent Management to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
- Develop, maintain and update the business unit’s annual meetings planner.
- Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
- Assist with the coordination and compilation of reports for the business unit for review and submission.
- Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
- Monitor payments for Unit related activities.
- Maintain costing information of Bursaries awarded.
- Liaise and provide documentation to auditors as requested.
- Monitor compliance to relevant training and development policies and procedures.
- Compile monthly and quarterly statistical and attendance reports to the Specialist.
- Ensure all documents are filed according to company policies and procedures.
- Contribute to the review and update of the CETA policies and procedures (all staff)
- Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
- Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
- Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
- Contribute to the risk maturity levels at the CETA.
- Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
- Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
- Provide advice and timeously response to all staff.
- Provide relevant and specialized technical support with regards to completion of performance agreements and or bursaries.
- Attend and address all stakeholder queries timeously and effectively.
- Attendance to development workshops and interventions as per agreed Individual Development Plan (IDP).
- Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
- Timeous submission of performance agreements and reviews.
- Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
- Ensure that on-the-job training, learning and development is taking place.
- Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
- Supervise, empower, coach and /mentor interns that are assigned to the business unit.
- Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
- Ensure that is assisting the business unit to operate w