Payroll Administrator

1 week ago

Durban, South Africa SHARON NUROCK RECRUITMENT CC Full time

**Minimum Requirements**:

- 3 to 5 years payroll admin exp.
- Matric essential.
- SAGE VIP training and experience.
- Proficient in Excel.
- Knowledge of taxation regulations relating to Payroll.

**Key Performance Areas**:
Payroll:

- Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, over-payment recovery, leave management and reporting are accurate and delivered within appropriate timeframes and comply with relevant legislation.
- Prepare payroll and HR information for data input by checking, quality controlling and maintaining records to ensure accuracy, service quality and data integrity.
- Assist the company in meeting its taxation, provident, UIF, SDL and other legislative and statutory obligations through processing and preparing returns, related reports, forms and other documentation.
- Process all staff salaries each pay period and input details on the Payroll system, ensuring that overtime, adjustments, penalties and leave are correctly updated.
- Process all timesheets to ensure that information is correct and in accordance with legislation.
- Ensure that salaries are allocated to correct cost centres.
- Process provident and medical aid and provide relevant remittance information to Accounts Payable to facilitate electronic remittance in a timely manner.
- Ensure that all payroll reports generated are accurate and correct.
- Ensure all payroll deductions are correct before finalising pay run.
- Ensure the you obtain the correct authorisation for the pay run before EFT.
- Ensure payslips are distributed on time (electronically through ESS).
- Administer and control issue of IRP5s and reconcile year end taxation requirements (including leave accruals).
- Generate UIF documentation for termination, maternity leave, illness benefit, death benefit and adoption benefit.

Reports:

- Prepare StatsSA quarterly report for timely submission.
- Prepare and submit the UIF declaration monthly.
- Prepare and submit the UI19 monthly.
- Ensure IRP5s are prepared timeously for both current and ex-employees.
- Ensure submission to SARS for annual return.
- Prepare and submit the EMP201 to SARS each month.
- Capture monthly Employment Statistics for EE reporting.
- Prepare monthly leave report for the HR Manager.
- Prepare Biometrics reports regarding daily attendance.
- Prepare a monthly Payroll report for the HR Manage.r

Tettey:

- Keep record of all Warehouse Labour workers timesheets.
- Receive, analyse, and create purchase orders for contracted labour staff weekly.

HR Administration:

- Maintain leave records for all employees.
- Administer and monitor employee membership of the provident fund and medical aid.
- Maintain the personal records of employee benefits.
- Compile and issue Certificates of Service and end of tax year procedures.
- Administer Learnership subsidies.
- Provide mock payslips to HR team if required.
- Link employees on Employment Equity screen.
- Assist with annual DOL submissions: EEA2 & EEA4.
- Assist with monthly BEE audits and facilitate year end BEE audits.

Client Services:

- Provide and promote service excellence and foster effective teamwork and business relationships.
- Provide a responsive, accurate client advisory service on payroll matters.
- Resolve enquiries and assist in identifying payroll errors.
- Implement corrective action where required to ensure employee payments are processed accurately and database integrity is maintained.

**Skills and Competencies**:

- Accurate and focussed.
- Attention to detail.
- Excellent written and verbal communication skills.
- Deadline driven.
- Demonstrate client focus and professional service.
- Behave in a confidential manner to ensure the privacy of the payroll information.
- Team player.

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