Team Administrator

1 month ago

Midrand, South Africa DBSA Full time

Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit.

Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit.

**Key Responsibilities**:
General Administration
- Provide administrative support to the unit:

- Manage day-to-day administrative activities
- Manage diaries and arrange meetings
- Organise refreshments when required for meetings
- Take minutes, distribute for inputs and follow-up on actions required
- Perform administrative duties including typing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work.
- Perform secretariat functions for the internal committees that are part of the unit structures ensuring compliance with governance prescripts.
- Coordinate and assist in the preparation of cluster/unit submissions to board, business review, management committees, ad-hoc resolutions from division specific committees (secretariat).
- Administer the local and international travelling arrangements and the processing of claims for the units.
- Attend to general queries made to the Head and team members, answer and screen incoming calls.
- Administer procurement processes and facilitate the submission and processing of invoices and claims.
- Coordinate, collate and assist in the preparation of reports and presentations for unit submissions.
- Coordinate internal audit and monitoring activities, including periodic review of the division and units.
- Collaborate with the events unit to coordinate plans for external stakeholder’s events.
- Processing of invoices and related tasks on SAP.

Monitoring Unit Plans and Reporting
- Assist in the coordination/preparation and alignment of unit/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team.
- Coordinate the preparation of the divisional/unit budgets and monitor the spending together with the budget owner.
- Undertake project management tasks and provide project administration support on allocated projects.
- Prepare and present reports concerning activities, expenses, budgets and other items affecting the division/unit.
- Develop and maintain advanced record keeping (manual / electronic) and filling system to ensure an updated central repository and database for unit documents.
- Coordinate service providers’ database administration to ensure central repository of information on service providers.
- Undertake other administrative duties as assigned, from time to time.

Key measurements of outputs:

- Timeous and efficient team administration support.
- Quality of presentations and reports.
- Management of budget including operational expenses.
- Documents generated accurately.
- Minimal errors with regards to administration.
- Effective record keeping management and retrieval systems.

**Expertise & Technical Competencies**:
Minimum Requirements:

- Diploma in Administration or an equivalent qualification.
- A minimum of 5 years administration and secretarial working experience.
- High proficiency with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
- Flexibility to be redeployed to a similar role within another sector/geography within the Division, based on business requirements.

Desired Requirements:

- A Project Management qualification.
- SAP Procurement experience.

TECHNICAL COMPETENCIES

Computer Literacy

Written communication
- Understands that different writing styles are required for different documents or audiences.
- Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
- Reviews others’ documents for clarity and impact.
- Has a solid mastery of writing principles such as grammar, sentence construction etc.

Reporting
- Collates and conducts simple analyses of data for inclusion in a report.

Planning and Organising
- Is relied on to help others plan and organise their workload.
- Uses effectively advance time management processes to deal with high workload and tight deadlines.
- Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
- Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and replanning.

Policies and Procedures
- Has detailed knowledge of policy and procedure relating to a specific area of work.
- Is capable of implementing procedure, highlighting issues as appropriate.

Project Management
- Demonstrates a practical knowledge of project management principles and techniques.
- Plans, defines, and manages projects within a department or area.
- Identifies resources required and their appropriate role and skills.
- Assists in the management of projects where the objectives, milestones and time scales have been defined.

Data Collection and Analysis
- Is abl

  • Jnr Payroll Administrator

    6 days ago

    Midrand, South Africa Pronto Labour Team Full time

    **Jnr Payroll Administrator**: - **MUST have VIP**: - 3-4 Years' working experience as a Payroll Administrator - **VIP**: - Matric compulsory

  • Team Administrator

    7 months ago

    Midrand, South Africa DBSA Full time

    Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit. Including general administration and monitoring unit plans and reporting. **Key Responsibilities**: **1. **General Administration** - Provide administrative support to the unit: - Manage day-to-day administrative activities. - Manage...

  • Technical Sales Administrator

    7 months ago

    Midrand, South Africa Lumax energy Full time

    Job Overview: We are seeking a Lead Sales Administrator to join our team. In this role, you will be responsible for supporting our sales team by managing client communication, compiling quotations, creating bill of material (BOM) lists, invoicing, processing sales orders, and performing general sales administration duties as well as overseeing the daily...

  • Team Assistant

    3 hours ago

    Midrand, South Africa J Brew Solutions (Pty) Ltd Full time

    **Essential Skills Requirements**: - SAP - Strong administration skills, Organizational skills - Diary management - Communication Skills both verbal and written. - Business Writing Skills - Excellent time management and prioritization skills / multitasking skills - Ability to work independently. - Highest level of confidentiality. **Advantageous Skills...

  • Team Assistant Intern

    1 week ago

    Midrand, South Africa Siemens Healthineers Full time

    **Team Assistant Intern** This is a twelve (12) month training programme to become a Team Assistant. **What are the responsibilities for the role? (What does the Team Assistant programme involve?)** - Travel and Accommodation booking - Perform a full range of administrative assignments such as composing and typing routine letters, memoranda, reports, and...

  • Team Assistant Intern

    3 days ago

    Midrand, South Africa Siemens Digital Industries Software Full time

    **Team Assistant Intern** This is a twelve (12) month training programme to become a Team Assistant. **What are the responsibilities for the role? (What does the Team Assistant programme involve?)** - Travel and Accommodation booking - Perform a full range of administrative assignments such as composing and typing routine letters, memoranda, reports, and...

  • Administrator

    6 months ago

    Midrand, South Africa BAC Full time

    We are seeking a highly organized and efficient Administrator to join our team. The successful candidate will provide administrative support to our organization, ensuring the smooth day-to-day operation of our office and providing exceptional service to our staff and customers. Key Responsibilities: Provide administrative support to the organization,...

  • Administrator

    4 days ago

    Midrand, South Africa GOHA TECH Full time

    We are looking for a dynamic, friendly and fully bilingual Receptionist/Administrator to join our team at our Branch, to assist with walk - in clients and administrative duties. **Duties and responsibilities include but are not limited to**: Manage the switchboard Assist with all walk-in clients General Administration Attendance of weekly...

  • Team Assistant

    2 months ago

    Midrand, South Africa Innomotics Pty. Ltd. Full time

    **We are looking for a Team Assistant (f/m/d) to join our team at Innomotics - A Siemens Business.** **Your change engine.** Motors and drives are our business redefining reliable motion from check-time per day to uptime per lifecycle, from simply on/off to everything smart in between. Our most powerful engine: more than 15,000 dedicated experts, doers,...

  • Administrator

    6 months ago

    Midrand, South Africa BAC Full time

    We are seeking a highly organized and efficient Administrator to join our team. The successful candidate will provide administrative support to our organization, ensuring the smooth day-to-day operation of our office and providing exceptional service to our staff and customers.Key Responsibilities:Provide administrative support to the organization, including...

  • IT Projects Team Leader

    7 months ago

    Midrand, South Africa UT Information Technologies & Greenro Solutions Full time

    **Job Purpose** Develop team schedules and assist in the successful onboarding and training of team members. Create and communicate a clear list of expectations and goals for team members to follow. Offer emotional support to project team members and make people feel valued. **Required: Qualifications** Grade 12 Diploma / Btech Information...

  • Administrator

    2 months ago

    Midrand, South Africa Pragma Full time

    **Job Advert Summary**: At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy. We encourage people with disabilities and from diverse backgrounds to apply. Administrators requires...

  • Administrator

    2 months ago

    Midrand, South Africa Pragma Full time

    **Job Advert Summary**: At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy. We encourage people with disabilities and from diverse backgrounds to apply. Administrators requires...

  • Control Room Team Leader

    1 week ago

    Midrand, South Africa Servest Careers Full time

    **Job Context**: SERVEST SECURITY, A DIVISION OF SERVEST HAS A VACANCY FOR A CONTROL ROOM TEAM LEADER REPORTING TO THE SPECIALISED SERVICES EXECUTIVE. MUST BE PSIRA GRADE A REGISTERED WITH EXPERIENCE IN SECURITY INDUSTRY.** Minimum Requirements**: Grade 12; Grade A PSIRA registered Minimum 8 years in the Security Industry and 5 years as a Site Manager and/or...

  • Executive Administrator

    2 weeks ago

    Midrand, South Africa Precise Group Full time

    Our reputable client is looking for an Executive Administrator wanting take on a great opportunity to be part an excellent team. **Location**: Midrand, Gauteng. **Salary**: Market related. **Description**: The Executive Administrator position encompasses the administrative back up to the executive management team. Included in this portfolio are key...

  • Sales Administrator

    1 week ago

    Midrand, South Africa SDK Agencies Full time

    SALES ADMINISTRATOR Sales administrator tracks, monitors and reports the whole sales process. Our company’s sales administrators are the foundation of the sales team, providing valuable support to our salespeople. A sales administrator wears many hats, from customer service representative to administrative assistant to sales manager. Successful sales...

  • HR Administrator

    5 days ago

    Midrand, South Africa Dante Personnel Full time

    Gauteng, Midrand HR Administrator Midrand Based RNEG **Minimum requirements**: **Perform a variety of personnel-related administrative tasks and will be focused on delivering and maintaining administrative effectiveness within the HR department.** **You’ll be tasked with**: - Able to handle sensitive information confidentially - Take responsibility...

  • SAP Administrator

    7 months ago

    Midrand, South Africa African Arete Full time

    SAP Administrator required for a client site in Midrand, Gauteng. Requirements is as follows - Grade 12 - At Least 5 years administrative experience - Financial background an advantage ERP system experience (S4 HANA / CPQ) - following up on the progress of action items and other tasks and reporting to the project manager - supporting project team members...

  • Business Administrator

    3 days ago

    Midrand, South Africa Rectron Full time

    The main purpose of the job is to provide efficient support and administration for the sales team and coordinate other administrative duties to the company. **Output and Responsibilities** Manage Database of Credit availability and highlight problems to the accounts department. Load applicants onto the system Schedule and coordinate meetings and...

  • Administrator

    2 months ago

    Midrand, South Africa Tactical Reaction Services Full time

    We are a leading company in the security industry that strive for service excellence and quality products. Professionalism, Proficiency and a Proactive attitude support our mission in being the BEST security company in SA. We require the services of an Administrator to join the team in a fast paced and energetic environment. The successful candidate will...