Financial Administrator

1 week ago

Century City, South Africa Cosmopolitan Recruitment Full time

**Financial Administrator**
Position Summary
- Responsible for providing financial and an administrative function in order to ensure effective, efficient and accurate financial and administrative operations. Ensure that suppliers are reconciled monthly and paid timely and according to contractual obligations

Key Accountabilities/ Principal Responsibilities Primary Duties
- Load all relevant Invoices received on Pastel system
- Ensure all supporting documentation are attached and signed off by respective Manager
- Communicating with suppliers querying payments and outstanding invoices
- Reconciliation of Supplier Accounts

Secondary Duties
**Creditors: Invoices Received and Payments**
- Ensure all invoices are valid tax invoices for purposes of VAT and are addressed properly
- Ensure invoiced signed off by relevant division, as per delegation of authority, confirming goods were received in good order.
- Ensure correct contract is charged and correct GL account code is used.
- Do reconciliation of every creditor before payment schedule is created
- Ensure no payment is made before due date and no payment is submitted late.
- Ensure that all payments are processed in line with the payment policy and procedure.
- Ensure COD once-off payments for training, emergency payments, etc. has been approved by the Manager responsible for the account, before submission.
- Basic level analysis on expense items.
- Back-up all work

Reports and communication with HO Finance
- Update accrual / provisions control sheet and submit to HO Accountant.
- Escalate supplier payment queries to HO Accountant.
- Clarify supplier payment queries.
- Confirm monthly accruals.
- Ensure reconciliation reports are done timely to align with supplier statements.

General
- Perform relief reception duties when required.
- Perform ad-hoc administrative tasks as requested.
- Demonstrate understanding of business process leading to payment of suppliers

Key Skills and Experience
- Grade 12
- Financial Certificate / Diploma would be advantageous
- Min 2 years working experience in a financial administrative environment
- Computer literate with good knowledge of MSOffice (Excel)
- Pastel Evolution experience advantageous

**People and Management Skill**
- Strong administrative skills
- People & communication skills (written and oral)
- Strong analytical skills
- Good problem-solving skills
- Attention to detail
- Deadline driven
- Ability to keep track of and complete multiple tasks
- Accurate accounting process skills
- Good mathematical skills

**Key result areas**
- Understand role of reporting to the business and clients alike
- Understand role of managing own outputs are aligned with business requirements
- Understand interworking with various teams to ensure client financial compliances
- Understanding that feedback and communication is critical to success

**Additional Responsibilities and Skills**

The employee acknowledges that all duties performed will reflect on the client and will thus act in a professional manner at all times, as the company is a service provider, all necessary steps need to be taken to ensure that the service has been delivered according to client requirements, and to prescribed service levels.

**Please note, relocation costs will not apply**

**Salary**: R13,500.00 - R17,000.00 per month

Application Deadline: 2023/06/28

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