Personal Assistant to High Commissioner

2 weeks ago

Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities)

Main purpose of job:


Support the High Commissioner across the full range of his policy and corporate responsibilities, including through efficient running of his office, diary and travel management, and helping to co-ordinate key activities across the British High Commission.


Roles and responsibilities:


The role is an excellent opportunity for you to develop your competences and build a network within the British High Commission, Pretoria.

As a key member of the BHC's Executive Office, you will make decisions about where the High Commissioner can add value and make meaningful interventions, as well as liaising with all those who carry out work on his behalf.


You will monitor and organise the High Commissioner's workflow, filtering and prioritising demands on his time and attention, ensuring important/urgent work is actioned or delegated appropriately (including in his absence).

You will ensure deadlines are kept, commissioning briefing/papers for meetings and booking travel. You will ensure the efficient running of his office, working closely with senior management and the Residence Manager.


This would be a challenging but rewarding role at the centre of a high profile office, and is an ideal place in which to hone a wide range of skills across the competences of Grade EO.

You will have excellent communication and people skills, which will allow you to develop close working relationships within the High Commission, OGDs, other Missions, international organisations and a range of senior external stakeholders.

You will demonstrate your ability to Manage a Quality Service while utilising your Communicating skills as a crucial part of a small team within the High Commissioner's office, including through daily interactions with the High Commissioner.


You will be enthusiastic, resilient and flexible with an ability to prioritise tasks and manage the High Commissioner's diary with a proactive 'hands on' approach.

This busy, interesting and challenging role will require strong organisational skills and an ability to think ahead and use your initiative.

Key to this is Delivering at Pace and Working Together.

The job will include occasional travel to Cape Town to help with major events the High Commissioner hosts there.


Some occasional out of office hours work (eg attending events at the Residence) will be required and TOIL can be claimed for this.

Essential qualifications, skills and experience

  • Diary management
  • Computer skills (Microsoft office)
  • Typing and time management skills
  • Experience providing those skills in a high profile setting or to senior individuals and working across a range of senior opposite numbers
Desirable qualifications, skills and experience

  • Experience working in an overseas mission and knowledge of how the FCDO works.
-
NB: Preference will be given to applicants who are holders of UK, USA, Canadian, Australian or New Zealand passports.

  • Required behaviours
  • Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 17 July 2023
Grade

  • Executive Officer (EO)
Type of Position

  • Fixed Term
Working hours per week

  • 36.5 hours
Duration of Post

  • 6 months
Region

  • Africa
Country/Territory

  • South Africa
Location (City)

  • Pretoria
Type of Post

  • British High Commission
Number of vacancies

  • 1
Salary

  • R 343, per annum)
Start Date Start Date - day Start Date - month Start Date - year

  • 1
September 2023

End Date End Date - day End Date - month End Date - year

  • 29 March 2024
Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):
The High Commission has a strong developmental culture, including an active Learning and Development (L&D) programme. Senior management lead by example by delivering regular L&D sessions and taking time out for their own formal L&D. You will be encouraged to contribute and take part. The High Commission fully supports Diplomatic Academy completion.

Working patterns:

Flexible Work with minimum three days in the office.

Additional information

  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocate
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

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