Co-odinator: Data Strategy

2 weeks ago

Bellville, South Africa Sanlam Full time

**What will you do?**The role will support the delivery of the Data Pillar initiatives and Group-level Data Use Cases. It also provides administrative support and ensures smooth operations within the Data Strategy team. This role reports directly to the Product Owner for Data Strategy.**What will make you successful in this role?**Key Responsibilities, outputs/deliverables and outcomes**:

- General administration support
- Coordinate meetings, workshops, capture actions, ensuring follow-through on actions.
- Provide budget and cost control support. Process invoices and payments. Assist with budget monitoring and spend. Handling budget related queries.
- Office asset management and maintenance of asset register for the team.
- Timeous and accurate scheduling of meetings incl. venues and facilities.
- Function organizing and management.
- Onboarding of new team members including sourcing of IT equipment.
- Co-ordinate travel arrangements for team as needed.
- Stakeholder Management and Communication administration support
- Main point of contact for all administrative matters.
- Facilitates communication between the Business Strategy team, Project Delivery Centre (PDC), with Head of Data Strategy and team members.
- Resource and Risk Management support
- Identify resource needs for Data Pillar maturity roadmap and Data Use Case initiatives. Assist Data Strategy Product Owner to allocate resources effectively.
- Monitor potential risks and collaborate with team members to update mitigation plans.
- Process Improvement
- Support improvement of project mgt and delivery processes within the function.
- Develop tools, templates, and best practices to enhance project efficiency.
- Data Pillar initiative coordination and administration support
- Work closely with team members to monitor and support the implementation of data maturity initiatives in line with the strategic goals and milestones (OKRs).
- Assist with planning, scheduling, and executing key initiatives.
- Maintain project timelines, track milestones.
- Support project needs, dependencies and assist with issue resolution.
- Provide clear, timely reports on progress, risks, and dependencies.
- Develop and disseminate project documentation, keeping all stakeholders informed and aligned on goals, timelines, and deliverables.
- Provide tool support, specifically Confluence, Sharepoint and JIRA.
- Data Use Case support
- Assist with development of a Data Use Case Portfolio view. Document, visualise, track and update portfolio status and progress.
- Provide logístical and administrative support to team members.
- Track outcomes and measure the impact of data use cases, collecting data to report on the overall success and business impact of the initiatives.
- Change Management coordination and administration support
- Assist Change management team in planning, scheduling, and executing key initiatives associated with the change management strategy and plan.
- Maintain timelines, track milestones, and provide administrative support.
- Coordinate resources to enable change management plans, assisting with issue resolution.

**Qualifications & Experience**
- Minimum 5 years to 8 years’ experience as project administrator/coordinator in a large corporate. Responsible for supporting several project managers.
- Knowledge of the insurance or financial services industry.
- Proven track record of dealing at senior levels (CEO office or similar)
- Evidence of experience in engagement with key business and external partners
- Experience working with financial systems in the context of projects.
- Demonstrated experience in the governance components of contractor management.
- Knowledge of data management frameworks (such as DAMA) and experience working within data teams and/or data-related initiaitives.
- Experience working in agile teams, with a sound understanding of the scrum ceremonies, sprint planning, and retrospectives.
- Sound understanding of the system development lifecycle processes and methods from business concept to deployment stages.

**Skills**
- Computer literacy and efficiency (Advanced Excel, Word, PowerPoint and Sharepoint)
- Ability to self-teach and master Confluence and MS Teams
- Working knowledge in Atlassian suite (Confluence and JIRA)
- Financial and management reporting systems (such as JDE, Qlick)
- Hands-on experience working with project management tools
- Strong co-ordination, organisational and planning skills
- Excellent interpersonal, communication and networking skills
- Results orientated, pro-active and deadline driven
- Ability to operate under pressure
- Strong quality and client service orientation
- Sound analysis skills
- Managing confidential information
- Ability to ‘think-out-of-the-box’ / lateral thinking
- High initiative/self-starter/proactive and anticipate requirements
- Professionalism, excellent judgement, use of discretion, prioritisation and problem solving abilities
- Ability to work and make decisions indepe

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