Function Coordinator

5 months ago


Johannesburg, South Africa Hospitality Jobs Africa Full time

KEY RESPONSIBILITIES

The co-ordination of function bookings from inception to execution - Conferences, Dinners, Product Launches, Lunches, Meetings, Parties etc

Recording of booking details accurately from organizers/members for functions

Setting up of appointments with organizers to discuss in detail procedures and facilities

To show clients various facilities available and to advise and discuss each room

To advise, discuss choice of menus provided as well as alcoholic/non-alcoholic requirements and also to make organizer aware of the various rules

To discuss the entertainment, flowers, linen and other décor or requirements

Confirming all final details including numbers with organizer well in advance of the function

Stay abreast wiioth competitor offerings, liaise with project Duty manager and Head chef on updating function menus and to initiate any changes or requests

Attend weekly meetings

**Liaising with the club’s operating staff i.e.**: function requirements, changes, or additional requirements

PERSONAL ATTRIBUTES & SKILLS

Excellent interpersonal and customer service skills

Knowledge of food and catering background/understanding.

Strong communication skills (written and verbal) and strong negotiation skills.

Attention to detail and excellent organizational skills.

Ability to follow projects through to completion.

Problem-solving skills, the ability to work under pressure and meet deadlines.

Computer literate and fluent in MS Office packages.

Available to work on weekends

Valid driver’s license and own transport.

Creativity is an advantage. MINIMUM / PREVIOUS EXPERIENCE

At least 3 years of function coordinating experience

Between 3 - 5 Years


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