Functions Coordinator

5 months ago

Johannesburg, South Africa Country Club Johannesburg Full time

**KEY RESPONSIBILITIES**
- The co-ordination of function bookings from inception to conception. These constitute Conferences, Dinners, Product Launches, Lunches, Meetings, Children’s Parties etc.
- Recording of booking details accurately from organizers/members for functions, recording it onto a function sheet and distribution thereof.
- Setting up of appointments with organizers to discuss in detail procedures and facilities available and ensuring that there is full disclosure of such.
- To show clients various facilities available and to advise and discuss each room.
- also, advise, discuss choice of menus provided as well as alcoholic/non-alcoholic requirements and also to make organizer aware of the various rules of the Club.
- To discuss the entertainment, flowers, linen and other décor or requirements.
- Confirming all final details including numbers with organizer well in advance of the function.
- Meet and greet on the morning of each new function.
- Must be willing to work after hours, public holidays and weekends for special functions when required.
- Responsible for monthly forecasting of turnover received pertaining to functions.
- Attend meetings where necessary.
- To ensure that there is a constant awareness of the competition’s prices, menus etc. and to action these.
- To liaise with project Duty Manager and Head Chef on updating function menus and to initiate any changes or requests.
- Ensure that all functions are detailed, distributed and changes are made timeously on a daily basis ensuring that all functions are detailed according to organizers specifications.
- Able to take and write up meeting minutes.
- Complete additional administrative tasks as allocated by Management. ▪ Relieves other Coordinators as and when necessary.

**PERSONAL ATTRIBUTES & SKILLS**
- Excellent interpersonal and customer service skills.
- Knowledge of food and catering background/understanding.
- Strong communication skills (written and verbal) and strong negotiation skills.
- Attention to detail and excellent organizational skills.
- Ability to follow projects through to completion.
- Problem-solving skills, the ability to work under pressure and meet deadlines.
- Computer literate and fluent in MS Office packages.
- Available to work on weekends, public holidays and after hours.

MINIMUM / PREVIOUS EXPERIENCE
- At least 1-2 years of function coordinating experience.
- Jonas operating system knowledge - an advantage.

**QUALIFICATION**
- Minimum Matric/ Grade 12 senior certificate.
- Tertiary qualification in Hospitality - preferred.

**PROPERTY**
- Auckland Park

Application Question(s):

- What is the highest function attendees you have managed?
- What is the highest number of function rooms you have manager?
- Do you have your own reliable tranport?

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