Human Resources Administrator
1 week ago
Position Overview
The HR Administrator is responsible for maintaining and managing the Company’s HR administrative functions, ensuring accurate and timely processing of payroll, and supporting HR-related activities and procedures. This role requires strong organizational skills, attention to detail, and a thorough understanding of HR and payroll processes.
Reporting Structure
The HR Administrator will report directly to the Chief Financial Officer and work closely with line managers and other departmental heads.
Key Performance Areas (KPAs)
- **HR Administration**:
- Accuracy and completeness of HR documents.
- Timeliness and accuracy in preparing job descriptions and KPI templates.
- Effectiveness in assisting with KPI feedback and disciplinary procedures.
- **Payroll Administration**:
- Accuracy and timeliness in payroll processing.
- Compliance with payroll calendars and deadlines.
- Accuracy in payroll reports and reconciliations.
- Timeliness in resolving payroll queries.
- **Compliance and Governance**:
- Adherence to internal controls and legislative requirements.
- Compliance with company policies, procedures, and standards.
Job Tasks & Responsibilities
**HR Functions**
- **Managing HR Documents**:
- Maintain and manage employment contracts, leave records, and disciplinary records.
- **Job Descriptions and KPIs**:
- Prepare and update all job descriptions.
- Complete KPI templates in line with job descriptions.
- Assist with quarterly KPI feedback sessions with line managers.
- **Disciplinary Procedures**:
- Provide guidance to line managers on procedural correctness in respect of any disciplinary action taken.
- Assist line managers in formulating charge sheets in respect of any disciplinary action taken.
- Appoint independent chairpersons for disciplinary hearings.
**Payroll Functions**
- **Payroll Processing**:
- Import hours from the clocking system into the payroll system (VIP).
- Process weekly and monthly payroll on VIP.
- Adhere to payroll calendars and deadlines.
- **Payroll Reports and Reconciliation**:
- Generate payroll reports reconciling gross pay, deductions, and net pay.
- Perform net pay comparisons and payslip checks.
- **Payroll Queries**:
- Resolve all payroll-related queries within 48 hours.
- **Payroll Knowledge and Compliance**:
- Understand payroll calculations and be able to interpret payslips.
- Ensure compliance with company policies and procedures.
- Stay updated on payroll-related legislation, including the BCEA, Tax Act, Medical Aid, and Bargaining Council requirements.
- Ensure compliance with all internal controls.
- Adhere to legislative governance, process, and service standards.
- Ensure compliance with the Protection of Personal Information Act (POPIA).
Qualifications and Skills
- Diploma or degree in Human Resources, Business Administration, or a related field.
- Minimum of 2-3 years of experience in HR and payroll administration.
- Proficiency in HR and payroll systems (e.g., VIP).
- Strong understanding of HR and payroll-related legislation.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to handle sensitive and confidential information.
Pay: R11 000,00 - R12 000,00 per month
Application Question(s):
- Have you managed CCMA cases on behalf of your employer?
**Education**:
- Bachelors (required)
**Experience**:
- HR: 5 years (required)
Application Deadline: 2025/01/20
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