Data Quality Mentor

2 weeks ago

Durban, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To Support the monitoring, evaluation, reporting, and data quality functions of the Project PrEP
- Perform quality assurance activities in accordance with the project quality assurance plan and oversee electronic and paper-based data-capturing processes including query resolution

**Location**:

- **The fixed health facility in eThekwini, KZN**

**Key performance areas**:

- Collect and review weekly dispatches and implement data-cleaning plans
- Collect and review weekly data for all indicators
- Capture missing data where applicable
- Participate in the implementation of M&E needs assessments for the specific sub-districts
- Review data to identify gaps in the site and sub-district M&E systems
- Develop M&E interventions in response to the specific needs and priorities of the sub-district
- Develop a work plan and timelines for addressing the identified needs and priorities
- Follow through with action plans and data clean-up activities resulting from assessments
- Support the implementation of the proposed activities in the cluster
- Establish/participate in sub-district and site-level data quality forums
- Participate in site-level and sub-district data review meetings (to support data use)
- Plan and conduct regular site visits to conduct data quality assessments and ascertain data-related issues by comparing data entered with source documents and make necessary corrections to information entered
- Integrate feedback from monthly output reports into the program implementation plan and subsequent progress reports
- Provide support in the generation of required Donor and other the institute reports
- Participate in regular planning sessions with the line manager and/or technical specialists
- Liaise with facility Team Leaders for submission of relevant data
- Compile prescribed reports for timely submission with sub-district output information to the managers and relevant stakeholders
- Distribute data and reports to relevant team members and management
- Ensure report queries from M&E technical team are resolved timeously within the reporting timelines set by the M&E reporting portfolio.
- Implement quality improvement projects developed under KPA 1 with particular attention to strengthening data reporting, data quality, and systems at sub-district and individual site levels
- Provide support to ensure appropriate data flow and data quality is maintained from the facility to the sub-district, this includes data reported into the NDoH systems
- Generate timely and accurate monthly reports and submit them to the managers
- Maintain accurate records to document support provided, processes, and outputs to report to the M&E team
- Act as the first point of contact in assisting data capturers and site managers with data-related issues and mentoring
- Train and mentor data collectors, capturers, and linkage officers on all patient data captured
- Monitor and support site-level dashboards and run charts
- Maintain accurate records to document processes and outputs
- Communication with relevant levels of the institute staff around programmatic inputs and outputs
- Communication with stakeholders when and if required
- Take ownership and accountability for tasks and demonstrates effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your own career development

**Required minimum education and training**:

- **Grade 12**:

- **Honors degree (or equivalent) in M&E, Public Health, Statistics, Population Studies (Demography), Economics, or in related/relevant field**

**Required minimum work experience**:

- **2-3 years experience working with data quality systems and/or data capturing**:

- **2 years experience in public health-related monitoring and evaluation programs**

**Desirable additional education, work experience, and personal abilities**:

- Experience working with various levels of data collection and maintaining data systems
- Must pay attention to the detail
- Ordered and systematic with a tendency to adhere to protocols
- Good administrative skills are required together with proficiency in Microsoft Office
- Experience with DHIS preferred
- Able to work under pressure
- Must demonstrate an ability to build the capacity of staff members on monitoring & evaluation systems
- Confidentiality, tact, and discretion must be maintained at all times
- Must have sound interpersonal and communication skills
- Must be Self-motivated, able to work independently and as part of a multidisciplinary team

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective posi

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