Human Resource Administration

2 weeks ago

East London, South Africa JUMBO CLOTHING Full time

Process all HR administration information according to the company policy and legislative requirements. Ensure that data integrity is not compromised and ensuring efficient administration processes are in place. Support the HR department with administrative functions.

**KEY RESPONSIBILITIES**:
**Administration**
- Collect, analyse, organise, and verify information so that all errors are corrected before information is processed on the relevant systems (HRPM)
- Use systems to validate and control information and follow-up of outstanding documentation
- Draft, capture and manage all administrative functions during an employee life cycle:

- New starter docs including contracts
- Movements
- ER record uploads
- Performance management documents
- Employee documentation management
- Terminations
- Workmen's Compensation
- Training Registers

**Service Delivery**
- Prioritise tasks when administering documentation as per the payroll calendar
- Respond to employee queries timeously, so that appropriate measures can be taken to prevent the recurrence of further problems
- Plan and action own work processes and system utilisation to meet team delivery
- Develop and implement an effective follow-up process to ensure documentation is submitted timeously

**Performance Monitoring**
- Escalate issues of concern to line for follow-up
- Liaise with relevant parties regarding information / documentation required

**4.** **Business Relationship Monitoring and Networking**
- Communicate effectively, verbally and in writing, with internal and external customers, to ensure business requirements are met
- Liaise with stakeholders so that consequences of inconsistencies are understood, and appropriate actions initiated
- Identify and refer out-of-line situation for resolution to ensure mínimal disruption
- Develop and maintain relationships by reporting to line on people management issues, ensuring they are resolved
- Interact with stakeholders regularly to ensure that areas of concern are addressed, and stakeholders are informed of any administration changes

**General**
- Assist the HR department with training logistic arrangements and documentation
- Long Service Award certification
- Credit Checks and any ad hoc admin support to the recruitment process
- HR reporting

**MINIMUM REQUIREMENTS**:
(_You must be able to answer “YES” to all requirements listed below_)
- Matric / Grade 12
- Diploma in HR
- Computer Literate: Full Microsoft Office package
- 1 - 2 years HR administration experience

**COMPETENCIES**
- Attention to Detail
- Problem Solving
- Information Search
- Planning and Organising
- Customer Insights and Focus
- Process Orientation

**UNDERTAKING**
- Criminal / Credit Check
- Qualification verification

Ability to commute/relocate:

- East London, Eastern Cape: Reliably commute or planning to relocate before starting work (required)

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