Materials Controller/administrator

1 month ago

Rustenburg, South Africa Wood Plc Full time

Overview / Responsibilities:
Wood is currently recruiting for a Site Material Controller/Administrator for a Mining & Minerals project site in Rustenburg.

Key Responsibilties;
- Liaison with all project services disciplines and site personnel in coordinating site activities.
- Manage the screening/security, onboarding, medical, access and exit arrangements of all site personnel.
- Compile, maintain and issue onboarding and induction packages to new site personnel.
- Engage with the safety personnel on site with regards to safety results and reporting.
- Site administration duties includes document formatting, filing and organizing of site documentation, travel arrangements, diary management, minute taking of meetings on site.
- On time booking of all statutory courses and required training as per the Training Matrix including recording of personnel training records.
- Provide direct support to the Project Manager / Construction Manager on site by compiling and preparing all documents pertaining to the project.
- Support project teams in the preparation of documents in line with the Wood branding hub guidelines and templates and management system standards and processes.
- Perform any ‘adhoc’ administration duties as required by the Project Manager / Construction Manager.
- Maintain an up-to-date calendar on site visits, site personnel leave days and site meetings.
- Arrange and manage Site Accommodation for relative employees and submission of invoicing to Project Controls.
- Obtain quotations for site PPE and other site requirements, prepare purchase requisitions for approval and purchase order placement.
- Purchasing of all consumables and requirements for site.
- Manage and reconcile Petty Cash for submission to Project Controls.
- Report on the progress and status of site administration activities undertaken.- Document Management responsibilities
- Maintain electronic filing of site documentation in the prescribed Wood document collaboration and document management systems.
- Liaise with the Head Office Document Control on document management and control of information on site, including interface with SharePoint.
- Distribute documents on site according to the Project distribution matrix.
- Ensure document management requirements are clearly defined to site personnel..

Material Control responsibilities
- Receive and record all material/equipment delivered to the project store.
- Issue material/equipment to contractors with approved requisitions from the field supervisor.
- Report on the status of material receiving and issuance.
- Liaise with procurement and expediting group for co-ordination of expediting and delivery of material/equipment;
- HSSE Responsibilities
- Read, understand and obey the HSSE policies and procedures as issued.
- Provide administrative and coordination support to the site safety personnel including but not limited to ordering, registering and hand-out of PPE and record keeping of all HSSE site documentation.
- Always work in accordance with method statements and risk assessments as provided.
- Take care of your own health and safety whilst at work, and ensure your activities do not adversely affect the health and safety of others.
- Report all incidents which have or could result in personal injury or environmental damage to immediate supervisor, project manager and safety personnel on site.
- Daily follow up on results and reporting to the safety department;
General Responsibilities

Actively role model and promote the Wood plc values and Code of Business Conduct.

Skills / Qualifications:
**Qualifications, Skills & Experience**:

- Grade 12 or equivalent qualification.
- Relevant secretial, administration and document control qualification or experience.
- Formal business administration or project management qualification or relevant experience.

**Competencies and Personal Qualities**:

- 5 years of working experience as an Administrator and Materials Controller or Document Controller in a project environment, preferably in a site environment.
- Proven proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe.
- Proven proficiency in SharePoint 2010 and SharePoint online.
- Accurate typing, document formatting and proofreading.

**Personal Qualities**
- Well organised with the ability to manage multiple tasks and priorities simultaneously.
- Process orientated with high attention to detail.
- Good written and verbal communication skills with the ability to communicate with project team members at all levels.
- Highly motivated and a team player.

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protec

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