Building Supervisor

To assist and engage the Snr. Property Manager & the Facilities Manager in the monitoring of all aspects related to the management of the buildings and inspection of work to ensure that quality standards are maintained or improved.

**REQUIREMENTS**:

- Grade 12 (Matric), or Technical qualifications related to facilities and infrastructure management
- Fluent in Setswana and English (verbal & written)
- Minimum of 2 years’ experience in a technical field and or property.
- Own transport or alternatively 24-hour access to transport to urgently report to centre in case of emergencies.

DUTIES:
Administration Management
- Attend to tenant’s general comforts.
- Ensure that all requests are dealt with swiftly.
- Where the Company is not responsible for the interior of the leased premises it is important to assess the complaints/requests and to determine the responsibility for repairs. Where unsure it must be escalated to the Service/Property manager to resolve
- Control source documentation and maintain a filing system for the building. This relates to the building specific files where the monthly inspection sheets, fire registers, incident reports are kept. These files must always be up to date with all the relevant documents.
- Manage the key register and key box for each building.
- Ensure that there is a key box and that there is a key register in place. Audit the key register on a monthly basis.

Risk Management
- Manage and inspect statutory compliance requirements to ensure that handheld fire equipment is serviced on an annual basis. This must be recorded and filed in the building files
- There is adequate signage in the emergency exits and to ensure the passages are free of any obstacles. Must be recorded and filed in the building files
- The emergency generators are always fully operational by doing a weekly 'no load’ test and a monthly 'full load' test. Must be recorded and filed in the building files
- The emergency lighting, specifically the fire escape routes, in the building are checked on a weekly basis. Must be recorded and filed in the building files
- The fire alarm is always fully operational. Do monthly fire inspections per tenant premises. Must be recorded and filed in the building files
- The fire pumps are always fully operational by testing them on a weekly basis. Must be recorded and filed in the building files
- Reporting and recording of all incidents that occur at any of the buildings under management and ensure that all incidents are recorded in writing and filed in the building file, and that a copy is sent to the Service Manager Must be recorded and filed in the building files
- Maintain a high standard of housekeeping and attention to detail. Report all irregularities to the Helpdesk and inform the Service Manager of any problems. Follow-up to ensure that the problems are resolved
- Complete risk inspection reports as per the OHS file per site. Ensure that the reports are completed within the time frame and ensure that the report is filed.
- Make safe any unsafe condition by taking the appropriate steps to control the situation by barricading or evacuating the area. Once the area is safe, co-ordinate and manage the situation until such time that management or the emergency services takes control of the situation. Ensure that it is recorded in writing.

Financial Management
- Outstanding purchase orders to be managed and followed-up daily. The FSI /PIMS reports must be audited on a weekly basis to ensure that all jobs are attended to. This task is done in conjunction with the helpdesk operator. BS go through the report on a weekly basis and change status of work orders.
- Submit budgets requests or ad hoc repairs in accordance with the set time schedule and process. When requested by PSM to get the necessary information and to present the documentation in an orderly manner
- Technical Reports for manpacs - this will be an executive summary of all the items that needs attention on the various buildings. This must coincide with the monthly building inspection report.

Asset Maintenance & Management
- Manage/oversee and control/report all the contractual services per site.
- Ensure that all service items that is budgeted is serviced in the months that it is in the fixed budget.
- Perform entry/exit inspections.
- Ensure that remedial work is done, or the cost of the repairs is obtained post the entry/exit inspection as per agreement with the PSM and PM
- Manage and control all ad hoc maintenance carried out at the various buildings daily.
- Ensure that the FSI reports are used to track the outstanding job cards and follow up with the service providers on a weekly basis.
- Oversee all contractor/s working on site.
- Obtain the necessary quotations for adhoc maintenance as and when required.
- Follow-up on the status of the outstanding work and ensure that the job is completed up to the invoice.
- Ensure that a copy of the monthly building inspection report is presented to the PM