Creditors Officer

Company Description

iKhokha is one of the fastest-growing fintech companies in Africa. As you'd expect, our pace is fast-moving and ever-changing. We like it that way.
Our office is a high performance environment where we push each other to challenge the status quo. If that doesn’t appeal to you, you probably shouldn’t work here.

**Job Description**:
Assist the Creditors Team Lead with the accurate and efficient management of the company’s creditors book. Comply with company policy with respect to creditors (i.e., ensuring creditors days/other working capital metrics are kept in line with company policy).

Liaise with counterparts at finance/debtors/accounts receivable departments at creditors to ensure prompt payment of outstanding amounts payable.

Review of system-generated profit share reports sent to large sales channel partners.

Oversight of creditors contracting and assistance with 3rd party negotiations where appropriate.

**The Deal Breakers **_(Minimum Requirements):_**

**Experience & Training**:

- 3+ years’ experience leading an accounts payable / creditors dept. (minimum book size = R25m+).
- Prior experience in a technology, telecoms or large-scale retail environment would be favorable.

**Specific knowledge, Skills and Competencies**:

- Must be proficient in MS Excel, MS Word, MS Outlook.
- Advanced MS Excel experience would be favorable.
- Practical experience in MS Dynamics 365 Business Central or similar accounting package would be favorable.
- Must be a self-starter / entrepreneurial and willing to get their hands dirty in a company with a scale-up culture.
- Must be able to handle pressure and adapt to change in a dynamic, rapidly shifting environment.
- Strong analytical and problem-solving skills and excellent attention to detail.
- Excellent organizational, communication and negotiation skills.

**Business understanding**:

- Beginner understanding of the business working capital cycle and its impact on the business’ financial and operating performance.

**What does the role entail? **_(Areas of Responsibility):_**

**Procurement**:

- Collect required documentation for creditor onboarding in line with company policy (i.e., purchase orders, supplier quotes, supplier invoices, supplier contracts, proof of banking details, supplier BEE certificates, etc.).
- Load beneficiary banking details on company’s banking profile for Creditors Team Lead review.
- Assist the Creditors Team Lead with filing of all procurement related documents and maintenance of an audit trail of any changes thereto.
- Collate necessary CIPC, SARS and other necessary KYC information required for the company to be onboarded by authorized creditors.
- Raise purchase orders as required for Creditors Team Lead / Finance Operations Manager review and approval. Processing of supplier invoices and credit notes timeously.

**Payment**:

- Ensure that payments made to company creditors are accurate and in accordance with contractually agreed terms.
- Assist Creditors Team Lead with the weekly payment reconciliations and payments that need to be made.
- Load payment runs on company’s banking profile for dual release by Creditors Officer & Finance Operations Manager/CFO.
- Review monthly company credit card statements and escalate any unauthorized payments to Creditors Team Lead.

**Reporting & Reconciliation**:

- Prepare payment reconciliations between purchase orders & creditor invoices for Creditors Team Lead review. Reconciling of creditors accounts on a weekly and monthly basis to ensure payments are made accurately and in accordance to supplier terms.
- Contact suppliers for outstanding invoices.
- Review open Purchase Orders
- Match cash book disbursements made to creditors to underlying creditors ledger
- Generate accrual listings for Creditors Team Lead review
- Processing of company credit cards to Business Central and reconcile to statement balance on a weekly basis and investigation into any unauthorized payments.
- Assist the Creditors Team Lead in generating the creditors age analysis as presented to the Finance Operations Manager & CFO on a monthly basis.
- Assist the Creditors Team Lead with cash flow and working capital management on an ad hoc basis
- Review system-generated profit share reporting for payment to 3rd party sales channel partners.

**Qualifications**:

- Business Administration / Finance Degree or Diploma.

Additional Information
**Perks of joining the Tribe?**
- You get to work in a high growth company. Sink your teeth into meaningful work with tangible results you are accountable for.
- Remuneration & Benefits. We offer Company contributions to Medical Aid and a Group Risk Scheme.
- Visionary Leadership.
- Study leave.
- Access to on demand learning and development.
- A friendly, collaborative culture and a team of all-round-lekker humans (it’s true, we surveyed our Employees and they told us so).
- If you find yourself at HQ, coffee on tap and a selection of hot beverage