Admin Officer

2 weeks ago

Gauteng, South Africa Jobs 4 All Full time

Summary

**Admin Officer (Safety Department)**

**Head Office - Isando - Gauteng**

**Reporting Manager**:
National HSE, Security & Risk Manager

Description
- Keep appointment diary for Admin Manager.
- Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players.
- Compile daily consumption report and distribute to all role players.
- Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption).
- Data capturing of all relevant info on monthly reports.
- Obtaining all monthly invoices from service providers and follow up on outstanding invoices.
- Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office to sign off.
- After approval, submit to finance and ensure payments are processed before due dates.
- Ensure monthly inspection on hygiene and safety which include cleanliness of facilities.
- Ensure monthly vehicle inspections is done by the delegated person and capture relevant information.
- Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated.
- Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents.
- Follow up on claims processed.
- Process tracking installation requests and ensure installation certificates are received.
- Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
- Attend meetings on behalf of manager when delegated to do so.
- Filing of all records and keep an easily accessible filing system.
- Any and all ad hoc tasks as required to ensure effective administrative and productive flow of our clients company.

Minimum Requirements

**Minimum Requirements**:

- Matric Certificate.
- Code 8 license.
- 3 years of experience within the similar role.
- Must be from the Health and Safety background (SHEQ).
- Able to read and write English.
- Advanced MS Office experience.
- Data capturing and reporting experience.
- Telephone answering and call screening.
- Must have own vehicle
- Must have health and safety background
- Must have a First aider qualification

**Personal Attributes**:

- Team Player.
- Confident and proactive approach - Anticipates issues and requirements.

**Job Type**: Permanent

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