Payable Accounts Manager

2 days ago

Kempton Park, South Africa Molefe Professional Placement Full time

A challenging but exciting position exists for a highly skilled accounts payable manager with suitable qualifications in a well-established chemical manufacturing company based in Kempton Park.

**Purpose of the job**

The **Accounts Payable Manager **reports to the Finance Manager and is mainly responsible for overseeing the successful running of Accounts Payable department to deliver on its main objective and ensuring that all vendor payments are done on time.

The incumbent will maintain the Accounts Payable Ledger, to ensure it accurately reflects the position of each account and that appropriate measures are taken where overdue accounts are detected.

Ensure processing of all Accounts Payable purchases with Purchase Order and liaise with purchasing department in relations to variances and approval.

The incumbent must manage daily AP processes, manage vendor/supplier relations, and oversee the timely accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.

The incumbent is expected to help to maintain improved company’s profitability and improved cash flow. The incumbent is to focus on continuously optimizing the department processes. This is done through effective management and review of AP Reconciliations back to supplier statements, allocation of financial resources consistent with policy priorities, monitoring of supplier payment terms, settlements discounts, GRIR suspense account monitoring and control.

The incumbent will also ensure that systems, policies, processes, and procedures are in place within this unit and maintained to effectively identify and manage risk, prevent fraud, and ensure compliance to legislative, regulatory, and good governance requirements and practices. Therefore, the incumbent must uphold the company’s policies and image with customers to contribute to its growth.

**Experience**
- Min 5 years in a financial position in preferably a manufacturing environment or large high-volume environment.
- Experience with leadership role preferably in Accounts Payables

**Qualifications**:

- Matric
- National Diploma in Accounting / BCom in Accounting
**Technical Competencies**
- Knowledge and understating of SAP
- Advanced Microsoft Office suite knowledge (Word, Excel, PowerPoint)
- Relevant financial legislation and regulations, i.e., IFRS standards
- Document control
- Risk understanding and identification
- Journals
**Key performance area**

**Accounts Payable Management**
- Manage and supervise the Accounts Payable department in the organization.
- Ensure that the accounts payables and company obligations are met efficiently.
- Overseeing routine department activities to ensure that they are completed accurately and on time.
- Keep track of the company’s financial expenditures, maintain a database, and provide reports as and when requested by management.
- Ensure that AP Controllers/ Clerks perform their monthly reconciliations and that disputes are followed up promptly and resolved.
- Management and submission of AP cashflow forecasting to Treasury as per deadlines set out by the Treasurer.
- Keep track of all the transactions taking place with the AP department and external vendors.
- Ensure that there are no repeat offences which compromises the process of AP and ultimately the business.
- Ensure that the document captured by AP are scanned in the ERP system timeously for audit trail
- Set and facilitate the departmental objectives.
- Recruit, develop, motivate and evaluate performance of the accounts payable team
**Payment of Suppliers**
- Run all payment runs as per timelines set out and agreed with finance management.
- Ensure that the daily cash transfers to Synchem treasury are done as requested by the Treasurer.
- Ensure that the remittances are sent to the suppliers timeously
- Follow up on the down payments and ensure that the process is followed and understood by all stakeholders.
- Ensure meets the deadline for foreign payments and that there are no oversights that could compromise the relationship with the suppliers due to late payments.
**Administration**
- Complete New Vendor Banking Form with all documentation required before handing it to the Treasurer for uploading on the system
- Perform all relevant clearing journals
- On a monthly basis compile the list of accruals that need to be raised and ensure correct GL allocation is maintained and achieved.
- Ensure that a GRIR suspense report is consistently sent out to AP controllers/clerks to follow up.
**Contribute to Internal and External Audit**
- Serve as company’s representative at any audits relates to AP.
- Take corrective action on audit findings.
- Provide information in an electronic format to auditors.
- Ensure that company complies with accounting standards and the Companies Act.
**Adhoc**
- Carry out all lawful and reasonable instructions given to the incumbent.
**Personal Circumstances**:

- Must be able to obtain a satisfactory medical repo

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