Personal Assistant/bookkeeper
7 months ago
We are currently seeking a highly organized and skilled Personal Assistant with strong bookkeeping abilities or a Bookkeeper for this **12 month fixed term contract position based in Constantia**. This role goes beyond traditional personal assistant duties, as it involves overseeing various aspects of a domestic renovation project, including bookkeeping tasks, managing contractors, and ensuring the smooth progress of the project.
**Key Responsibilities**:
- Manage bookkeeping tasks including collating quotes, sending out invoices, and scrutinizing incoming quotes from suppliers.
- Providing reports
- Strong Excel skills
- Oversee contractors on a domestic renovation site, ensuring they arrive on time and addressing any queries or issues that may arise.
- Act as the main key holder of the property, responsible for security and access.
- Take photos of building progress and maintain detailed records.
- Coordinate with various stakeholders including contractors, suppliers, and internal team members.
- Maintain a high level of organization, prioritizing tasks effectively to meet deadlines.
- Possess strong communication skills, both written and verbal, to liaise effectively with all parties involved.
- Demonstrate strong mathematical abilities for calculations related to bookkeeping and project management.
- Be assertive and proactive in problem-solving and decision-making.
**Requirements**:
- Proven experience in a similar role, preferably with experience in bookkeeping.
- Strong bookkeeping skills and Excel skills
- Excellent organizational abilities with a keen eye for detail.
- Effective communication skills and the ability to liaise with various stakeholders.
- Proficiency in prioritizing tasks and managing multiple responsibilities simultaneously.
- Assertive and proactive approach to problem-solving.
- **Must have own vehicle and valid driver's license.**:
- **Based in or living close to Constantia.
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