![Tsebo Group](https://media.trabajo.org/img/noimg.jpg)
Operations Administrator Assistant
1 week ago
**About Us**:
As a leading African Integrated Workplace Management Solutions Provider with **over 50-years of experience**, operations in **25 countries** and over **32 000 employees**, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. Our expertise across sectors has informed our **agility **and **ability to evolve, problem solve and innovate** to better support our clients’ success.
At its core, Workplace Management Solutions is a **holistic approach** to an industry of people taking care of people. The **health, safety and wellbeing **of our clients, employees and communities is our number one priority. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs.
We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. Beneath our strategic efforts lies a robust dedication to **sustainable development** and **equal opportunity employment**, which has seen Tsebo emerge as a progressive African corporate entity.
**DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.
**Duties & Responsibilities**:
Assisting the Ops Administrator with:
- Placing monthly, weekly, and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator.
- Follow up on all orders placed with suppliers - report back to management on short stock and or back orders.
- Checking OrderWise for orders and processing paperwork for delivery and completing confirmations on site.
- Placing direct orders with suppliers for larger client orders and following up with deliveries and getting POD back for invoicing.
- Processing paperwork for all orders - monthly contractual orders, ad hoc orders, installations - daily basis
- Completion of all quote requests to clients.
- Manage all delivery schedules, paperwork and make sure all orders are delivered in full.
- Collate all paperwork and send off to Bookkeeper for invoicing immediately - DAN, PO/Order Number and quote.
- Maintain complete filing - contracts, service slips, delivery notes.
- Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant operations manager.
- Assist with mid-month and month end stock take count.
- Coordinate all queries received from clients to the supervisors and communication to be sent to client.
- Complete weekly meetings with Operations Managers and DM.
**Skills and Competencies**:
- Business management principles, including proven financial skills,
- Strong people skills and knowledge or Industrial relations,
- Strong on client relationships and strong communication skills.
**Qualifications**:
- Matric -related tertiary education an advantage,
- Bookkeeping and Admin certificate an advantage,
- 3 years experience in a similar position is essential,
- Computer skills - especially Microsoft Excel,
- Data capturing (accurate),
- AX and D365 experience an advantage,
- Finance, accounting and administration experience or knowledge essential,
- Good communication skills,
- Organizational and administrative skills, honesty and integrity.
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