Operations Manager

4 weeks ago

Rustenburg, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a Operations Manager to take full responsibility and accountability for all Project, financial and inventory management functions related to the contract.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**Project Management**
- Assisting in establishing a client's requirements and undertaking feasibility studies;
- performing risk and value management and cost control;
- advising on procurement strategy;
- preparing tender and contract documents, including bills of quantities, scope of works and engineering specifications;
- identifying, analysing and developing responses to commercial risks;
- maintaining awareness of the different building contracts in current use;
- Manage all Engineering projects.
- Prepare Bills of quantity (BOQ), Scope of Works (SOW) and specifications for projects
- Engage suppliers for quotations and negotiate terms of contracts
- Validating of quantities quoted
- Preparation of benchmark rates
- Ensure works are conducted according to the SOW/spec and sign off all works
- analysing outcomes and writing detailed progress reports;
- valuing completed work and arranging payments;
- undertaking costs analysis for repair and maintenance project work;
- Prepare SLA for contractors and monitor their performance
- preparing and analysing costings for tenders;
- providing advice on contractual claims;
- Ensure proper handover of documentation to the relevant recipients
- Notify the asset manager of new assets and those replaced

**Financial Management**
- Preparation and submission of annual CAPEX plans
- Monitoring of expenditure against CAPEX plan

**Staff Management**
- Provide a program of continuous in-service training for staff.
- Conducts regular staff meetings with the technical team to ensure work is being conducted efficiently.
- Provide assistance to the technical team for troubleshooting.
- Ensure work schedules are in place and weekend work is scheduled accordingly.
- Establish and maintain a good working relationship with management and staff for which you are responsible.
- Attend to all IR related issues which may arise in the department

**Contract Management**
- Day to day Management of the Contract Administrators
- Ensure purchase order process is managed efficiently from the preparation of purchase requisitions to receipt of invoices
- Ensure Contract administrators follow up on outstanding invoices and report regularly on outstanding documentation

**Inventory management**
- Ensure inventory is managed in accordance with Client requirements and as per Client processes and procedures
- establishing and operating cost and financial control systems;

**Skills and Competencies**:

- In-depth knowledge of contractual management systems and processes
- In-depth knowledge of project management systems and processes
- MS Office Suite
- Knowledge of equipment, materials and suppliers used in facilities management.
- Excellent client rapport
- Excellent listening skills
- Excellent writing skills (spelling and grammar)
- Ability to accurately translate a verbal conversation into writing
- Ability to deal with irate customers
- Good time Management
- Proficiency in English; knowledge of additional languages is a plus

**Qualifications**:

- NQF 7 in Electrical, Mechanical or civil engineering
- Alt NQF 7 Project Management
- Alt NQF 7 Quantity Surveying
- **Government Certificate of Competency (GCC)**:

- Must be eligible to register with Department of Labour as the Responsible person in charge of machinery
- 5 - 10 years practical technical and engineering experience in a Facilities Management or similar environment
- Experience in the management of Technical Services of a large complex or multiple sites are essential.
- Budgeting and cost control experience.
- Computer Literate MS Office (MS Word, MS Excel, SharePoint, MS Outlook).
- Specialist Skills and Knowledge

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