Property Administrator

2 weeks ago


Johannesburg, South Africa Shoprite Group Full time

Closing Date
2023/06/19
- Reference Number
SHO230612-2
- Job Title
Property Administrator (Centurion)
- Job Type
Permanent
- Location - Country
South Africa
- Location - Province
Gauteng
- Location - Town or City
Centurion, Johannesburg
- Purpose of the Job

The purpose of the Property Administrator role is to provide efficient administrative support and liaise with tenants, debtors and suppliers to ensure a timely and responsive property administration service. This role assists the Property Manager with the preparation and drafting of budgets, report variances and reconciliation of expenses.
- Job Advert Details
- Job Category
Administrative
- Job Objectives

**Leases**
- Prepare leasing proposals and ensure accurate, timeous, and efficient facilitation of leasing documents including filing, processing, communicating any changes, lessor-lessee signing, and regional management sign-off
- Ensure accurate capturing of leasing documents, agreements, and contracts on the SAP system and/or other applicable systems.
- Provide updates on Leasing Audit Reports, and create monthly reports for the Property Manager regarding outstanding Leases and renewals as per agreed standards and timelines
- Administer lease terminations ensuring that all relevant documents are processed and completed including Vacate Notices and Deposit Refund Notices

**Debtors**
- Prepare Debtor billings, and ensure accurate, timeous, and efficient facilitation of Tenant Invoices, Statement, and correspondence, Pre-Billing checks, contracts, and conditions of Loaded bill, including Debtor account collection, reconciliation and reporting according to agreed standards and timelines
- Preparation of Withholding Tax/VAT Certificate Billings where applicable including yearly reconciliation and reporting to Head Office and Supermarkets regarding certificates processed
- Provide support on Debtor queries
- Administer the hand-over of debtors to Legal department

**Recoveries/Utilities**
- Ensure accurate, timeous, and efficient capturing, filing, and document management of all recovery/utility bills including the reconciliation of meter photos, council invoices, and meter readings from Centre Managers
- Provide support to any tenant with any queries/disputes and ensure accurate processing of any corrections
- Submit the approved files and memos for Admin processing of Recoveries/Utility charges

**Bank Allocations**
- Ensure accurate, timeous, and efficient capturing, filing and document management of all Payments Received, Bank Statements, Recons, and Proof of Payments
- Compile and submit Bank Allocations Reports of the Funds Received (USD and Local Currency Accounts) to relevant persons to Admin for Allocation
- Provide Support for any payment corrections or reallocation

**Supplier**
- Ensure accurate, timeous and efficient processing and facilitation of all documents within this area, including quotes and invoices on SAP PO, as well as the supplier reconciliation and reporting according to agreed standards and timelines
- Provide support on queries regarding supplier payments, quotes and invoices, and building maintenance
- Obtain authorization with senior management in the processing of invoices and quotes according to the company approval framework

**Budget**
- Ensure accurate, timeous, and efficient processing and facilitation of all documents within this area, including the reconciliation of Centre Cost, Recoverable Expenses, and Building Maintenance Expenses on SAP
- Provide assistance to the Property Manager with relevant SAP information and reports for the drafting of budgets

**General Coordination**
- Attend management meetings on Arrears and Lease Audits reporting
- Assist the Property Manager with Letters and Memos, including correspondence with Centre Managers as and when required
- Ensure accurate, timeous, and efficient processing and facilitation of all documents for the General Property Manager and submission to the Head Office within this area, including the reconciliation of Centre Cost, Recoverable Expenses, and Building Maintenance Expenses on SAP
- Qualifications
- Matric/Grade 12 or equivalent qualification (essential)
- Diploma in Administrative studies or Finance, or an equivalent field (beneficial)
- Experience
- 5years administrative experience essential
- 3 years experience with contract administration will be preferred
- Moderate/advanced Excel skills essential
- 2 years SAP exposure will be preferred
- 3 years experience in a property/landlord environment will be preferred
- Knowledge and Skills
- Good proficiency with MS Office 365 with well-developed Excel skills (essential)

Energetic and vibrant, enjoys working in a dynamic, fast-paced environment
- Well-developed interpersonal skills - able to interact, engage and maintain professional relationships with people at all levels of the corporate structure
- Able to work under pressure, prioritize and balance numerous competing demands in a high volume, high pressur


  • Property Administrator

    Found in: Talent ZA 2A C2 - 2 weeks ago


    Johannesburg, South Africa Prism Placements Full time

    Prism Placements is looking for a hands-on Property Administrator to join the growing portfolio of this property business. Experience & Requirements:Relevant diploma / degreeMin 3-5yrs exp in a similar role from the property industryExperience preparing proposals/documents/mandates/property disclosureOwn transport / license a MUSTExcellent communications...

  • Property Administrator

    Found in: Adzuna ZA B C2 - 6 days ago


    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Prism Placements is looking for a hands-on Property Administrator to join the growing portfolio of this property business. Experience & Requirements:Relevant diploma / degreeMin 3-5yrs exp in a similar role from the property industryExperience preparing proposals/documents/mandates/property disclosureOwn transport / license a MUSTExcellent communications...


  • Johannesburg, South Africa HR Studio Full time

    **We're looking for** An extremely competent and experienced Administrator who will be responsible for administrative matters relating to the efficient running of the office, as well as tasks and day-to-day operations in and out the office and to assist with property management. **Who are you?** - You have to have the ability to adapt to a variety of...

  • Residential Property Administrator

    Found in: Talent ZA C2 - 2 weeks ago


    Johannesburg, South Africa Tower Group Full time

    It is a requirement of this position that the Property Administrator takes full responsibility for all administrative matters relating to the Residential- and/or Commercial Property Portfolio. This includes liaising with tenants, service providers, contractors and property owners, the preparation of lease applications & lease agreements, capturing of...


  • Johannesburg, South Africa Tower Group Full time

    **Main purpose / objective of the position**: To establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease. To create and manage all contracts. To take responsibility for data integrity (building and tenant). To maintain long term tenant and property manager...


  • Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **360,000** **Job Type**: **Permanent** **Reference**: **67611** **Job Summary**: Boasting a national footprint with offices both in Johannesburg and Durban, our client is a well-known and renowned real estate auctioneering company in South Africa. The focus is predominantly on privately owned commercial,...


  • Johannesburg, South Africa Fempower Personnel Full time

    **POSITION PURPOSE** - Accountable and responsible for the Management and Coordination of organisation’s fixed owned and leased property. **KEY OUTPUTS** - In partnership with M/Exco and Senior Management, lead research, review and develop the organisation’s Property Management strategy, policy, plan and standard operating procedures to ensure that...


  • Johannesburg, South Africa Seriti Full time

    **ADMINISTRATOR PROPERTY RIGHTS, C5**:SERITI **COAL, HEAD OFFICE, GAUTENG** **INTERNAL & EXTERNAL** **The role**: The role is required to perform administrative duties and support on Tenure Management requirements at Asset Level; to capture assets and maintain the integrity and accuracy of data on Spatial Databases which sustain Seriti’s Asset Record in...


  • Johannesburg, South Africa Fempower Personnel Full time

    Our client, a National Public Entity, is on the lookout for a dynamic Property Portfolio Specialist to join their team on a Fixed Term Contract for 12 months. This exciting opportunity is based in the vibrant heart of Braamfontein, Johannesburg. **Position Purpose**: Accountable and responsible for the Management and Coordination of the organization's fixed...


  • Johannesburg, South Africa Macdonald & Company Full time

    **Property Portfolio Manager** **Johannesburg** **R680,000 - R780,000 CTC** This boutique, family-owned property development & management company is looking to recruit a solid Portfolio Manager to their small, but hands-on team. With the bulk of their portfolio sitting in the Industrial & Commercial space, this Joburg based company will need a...


  • Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **360,000** **Job Type**: **Permanent** **Reference**: **67590** **Job Summary**: Tired of working for an organisation where you are the rank and file? Founded more than a decade ago, our client is one of the most prominent real estate auctioneering companies in South Africa focussing on privately owned...


  • Johannesburg, South Africa City Bridge Developments Full time

    _**Job description**_ Preform credit checks. Collate all supporting documentation ID, bank statements, payslip. Prepare lease documentation for agent. Make sure all documentation correctly signed and initialled Send documentation to head office Manage tenant list Manage key hand over and ingoing inspection Manage interim inspection Manage outgoing...

  • Personal Assistant

    6 days ago


    Johannesburg, South Africa The Property Dude Full time

    I am looking for a junior version of myself. Your sole responsibility is to make my workload lighter. In the process you will also gain a lot of skills and experience. The position has the potential for growth in career and income. You must be an ambitious self-starter, with a positive outlook on life. **You will be required to assist me in the following...

  • Building Manager

    2 days ago


    Johannesburg, South Africa City Property Full time

    **Job Purpose** To ensure effective management of the building/s to the required standard. **Perform / oversee maintenance of the buildings.** 1. Minor plumbing repairs as required. 2. Conduct minor electrical repairs 3. Painting, general maintenance 4. Conduct ad-hoc inspections on a daily/ weekly /monthly basis and inform the Property Manager of the...


  • Johannesburg, South Africa MSA Outsourcing Solutions Full time

    **Responsibilities**: **Sales and Purchase Accounts**: - Maintain accurate records of sales and purchase transactions. - Prepare invoices, purchase orders, and receipts. - Assist with financial reconciliations and ensure accuracy of financial data. - Liaise with suppliers, contractors, and clients regarding billing and payments. **Rental Arrears Monitoring...

  • Property Assessor

    6 days ago


    Johannesburg, South Africa Nedbank Full time

    **Job Classification** - Job Family- Administration, Operations and Facilities - Career Stream- Property, Property Development and Construction - Leadership Pipeline- Manage Self: Professional - FAIS Affected**Job Purpose** - To ensure accuracy; validity and reliability of property valuations contributing to the credit approval and risk management process in...

  • Rental Administrator

    Found in: Talent ZA C2 - 7 days ago


    Johannesburg, South Africa Hire Resolve Full time

    Hire Resolve's client is seeking a Rental Administrator to join their team in Cape Town. As a Rental Administrator, you will be responsible for managing rental properties and ensuring smooth operations of the rental process. This includes handling tenant inquiries, coordinating lease agreements, conducting property inspections, and managing rental...


  • Johannesburg, South Africa CBRE Excellerate Full time

    **Main purpose / objective of the position**: To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements. To effectively manage the portfolio on a Regional Basis, the objectives being the optimisation of rental income and accurate recording of lease...


  • Johannesburg, South Africa Mirror Images Full time

    Gauteng, JHB - Eastern Suburbs - R 25 000 - R 30 000 Monthly Cost To Company (Plus Provident Fund) A property company based in Heriotdale, Johannesburg is currently seeking a Admin Manger to assist the Property Manager with all related administration in the business. **MAIN TASKS** Letting Admin & agreements Overall management of the day-to-day...


  • Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **300,000** **Job Type**: **Permanent** **Reference**: **67974** **Job Summary**: Providing services such as property sales, rentals, and asset management, to name a few, our client is a major Real Estate organisation with a large footprint. They offer property solutions to national and regional clients....