Administrator: Sheq

4 weeks ago

Pretoria, South Africa City Property Full time

Job purpose
- To provide administrative support to the Safety, Health, Environment & Quality team as required.
- Facilitate and coordinate all findings reports and corrective actions (Audits, Inspections, Insurance)
- Monitor and track performance related to Safety, Health, Environment & Quality
- Additional specific tasks may be required as directed by the Safety, Health, Environment & Quality Manager

**Key focus areas**
- Administration and management of the Safety, Health, Environment & Quality - Inbox, Accident forms; referrals, and general queries that are sent, redirecting queries to members of the health and safety teams as required.
- The processor of Incident notification and documentation, updating documents and registers, follow up actions as required
- To deal with telephone queries, directing calls to the appropriate person, taking messages or dealing with the enquiry in a professional and efficient manner.
- Administer the Safety management system, Building insurability reports.
- Coordinate Emergency management initiatives within the portfolio to satisfy emergency services and insurance requirements.
- Prepare scope of work, issue work orders and process invoices as a support function to other departments.
Maintenance of the Safety, Health, Environment & Quality risk register in cooperation with the Risk department.
- Coordinate all inspection outcomes and facilitate corrective action where required.
- Safety, Health, Environment & Quality Training - records administrator; assists with course preparation, issuing attendance registers and coordinating events with responsible managers and Human Capital.
- Participate in low-level technical inquiries, inspections and investigations.
Perform any other duties that may be required from time to time commensurate with the grade of the post.
Promote a positive culture of health and safety in the workplace.

**Qualifications**
- Matric
- Drivers license
- Health and safety qualification
- Fire safety qualification

**Knowledge**
- Advanced MS Office capability
- Knowledge of and ability interpret regulatory framework which includes SANS 10400 and OHS Act

**Experience**

Experience of working in a corporate office environment
Two (2) year’s administration experience in a health and safety environment and 5 years experience in a general administrative role
Office, administration or personal assistant

**Aptitude & Skills**
- Excellent communication skills both verbal and written.
- The ability to follow instructions provides support as required to members of the health & safety team.
- Appreciation and understanding of confidentiality and being able to understand and be sensitive to diversity and equality.
- Attention to detail to identify inconsistencies in documents such as reports & invoices.
- Organized and able to meet tight deadlines with excellent time management skills.
- Flexible in approach with ability to respond to changing pattern of demand at work which can be unpredictable and unplanned, requiring constant shifts in priority.
- Resilient and Intestinal fortitude.
- Ability to understand the importance of processing information in a prompt, efficient manner and in accordance with legislation, policy and procedure.
- Ability to deal positively with change and willingness to embrace new opportunities and working practices within health & safety.
- Be able to demonstrate a positive attitude towards health & safety.
- Be technically inclined.
- Willing to learn and operate on a more technical level, both fieldwork and training.

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