Administrator: Sheq

2 weeks ago


Pretoria, Gauteng, South Africa City Property Full time
Job purpose

  • To provide administrative support to the Safety, Health, Environment & Quality team as required.
  • Facilitate and coordinate all findings reports and corrective actions (Audits, Inspections, Insurance)
  • Monitor and track performance related to Safety, Health, Environment & Quality
  • Additional specific tasks may be required as directed by the Safety, Health, Environment & Quality Manager

Key focus areas

  • Administration and management of the Safety, Health, Environment & Quality
  • Inbox, Accident forms; referrals, and general queries that are sent, redirecting queries to members of the health and safety teams as required.
  • The processor of Incident notification and documentation, updating documents and registers, follow up actions as required
  • To deal with telephone queries, directing calls to the appropriate person, taking messages or dealing with the enquiry in a professional and efficient manner.
  • Administer the Safety management system, Building insurability reports.
  • Coordinate Emergency management initiatives within the portfolio to satisfy emergency services and insurance requirements.
  • Prepare scope of work, issue work orders and process invoices as a support function to other departments.
Maintenance of the Safety, Health, Environment & Quality risk register in cooperation with the Risk department.

  • Coordinate all inspection outcomes and facilitate corrective action where required.
  • Safety, Health, Environment & Quality Training records administrator; assists with course preparation, issuing attendance registers and coordinating events with responsible managers and Human Capital.
  • Participate in lowlevel technical inquiries, inspections and investigations.
Perform any other duties that may be required from time to time commensurate with the grade of the post.
Promote a positive culture of health and safety in the workplace.

Qualifications

  • Matric
  • Drivers license
  • Health and safety qualification
  • Fire safety qualification

Knowledge

  • Advanced MS Office capability
  • Knowledge of and ability interpret regulatory framework which includes SANS 10400 and OHS Act

Experience
Experience of working in a corporate office environment
Two (2) year's administration experience in a health and safety environment and 5 years experience in a general administrative role
Office, administration or personal assistant

Aptitude & Skills

  • Excellent communication skills both verbal and written.
  • The ability to follow instructions provides support as required to members of the health & safety team.
  • Appreciation and understanding of confidentiality and being able to understand and be sensitive to diversity and equality.
  • Attention to detail to identify inconsistencies in documents such as reports & invoices.
  • Organized and able to meet tight deadlines with excellent time management skills.
  • Flexible in approach with ability to respond to changing pattern of demand at work which can be unpredictable and unplanned, requiring constant shifts in priority.
  • Resilient and Intestinal fortitude.
  • Ability to understand the importance of processing information in a prompt, efficient manner and in accordance with legislation, policy and procedure.
  • Ability to deal positively with change and willingness to embrace new opportunities and working practices within health & safety.
  • Be able to demonstrate a positive attitude towards health & safety.
  • Be technically inclined.
  • Willing to learn and operate on a more technical level, both fieldwork and training.

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