Personal Assistant

3 weeks ago


Centurion, South Africa HotelJobs.co.za Full time

Hotel in Centurion, part of a well-known group is looking for a Personal Assistant to join their growing team.

**Responsibilities**:

- Preparation and distribution of Manco Reports (Inland and Coastal).
- Preparation and distribution of weekly “Operations Reports”.
- Preparing and collating information from operations in preparation for Director’s Meeting
- Related and relevant Reports, as requested.
- Collating and completion of Expense Claims.
- Preparing communications on behalf of a manager.
- Answering phone calls, taking messages and relaying messages where applicable.
- Book and co-ordinate travel and accommodation requirements for team members.
- Attending internal and external meetings where applicable, preparing agenda’s, taking, typing and distributing meeting minutes, with follow ups as appropriate, ensuring deadlines are adhered to.
- Assist with the collating of audit results and the co-ordination thereof as and when required, working with the appropriate GM’s & HOD’s.
- Managing a detailed “Operational Calendar” for all relevant audits to consolidate travel where required.
- Lead by example to ensure we keep our HITEC culture alive across the portfolio, making a real difference in how we interact with guest and each staff member.
- Always maintain the strictest confidentiality regarding client, guest and personnel related matters.
- Be professional in appearance, character and conduct - professionally presented.
- Possess excellent interpersonal and communicative skills and an ability to integrate into all levels of the hotels and head office.
- Flexibility of job duties / attitude and hours is a must.
- Possess excellent organizational skills and have an extremely high standard of order and general office organization and neatness.

**Requirements**:

- Minimum 5 years’ experience as a Personal Assistant.
- Diploma | Advanced Certificate
- Sound track record of operating at Executive Level.
- Professional business writing and verbal skills.
- Proficient in MS Office.
- Strong Administration Skills.


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