Admin Officer: Work Integrated Learning

2 weeks ago

Pretoria, South Africa University of Pretoria Full time

RESPONSIBILITIES:

- Fulfil a complete administrative, coordination and secretarial function in the Work Integrated Learning Office.
- The functions include the administering of operational matters such as answering enquiries. Managing aspects of office administration concerning record keeping, data capturing and finances.
- Communicate with internal and external stakeholders and students, arranging school placements on the approved electronic system. Monitor and work with departments and mentor lecturers about Work Integrated Supervision and assessments as outlined in the modules.
- Administer modules and to capture, oversee, and manage student marks. The responsibility of coordinating and completing the correct capturing of marks.
- General Office Management about work distribution, tasks, schedules, and record-keeping documents. Support with the technical editing of documents.

MINIMUM REQUIREMENTS:

- Experience and knowledge of administration in a tertiary environment and specifically a Work Integrated Learning (Teaching Practice)

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Ability to effectively work under pressure, adaptable and flexible
- Organizational skills
- Work effectively with several stakeholders (students, lecturers, teachers, schools, etc)
- Able to work effectively in a high technological, paperless environment
- Proven competency in typing (at least 40 words per minute, 95% accuracy) for note-taking, data capturing and record-keeping.
- Interpersonal and conflict management skills
- Ability to work independently, but to also function effectively within a team
- Excellent English language skills (read, write and speak)
- Knowledge of the Peoplesoft environment;
- Accuracy and the ability to maintain confidentiality

ADDED ADVANTAGES AND PREFERENCES:

- Excellent interpersonal and communication skills;
- Experience working with students and of student support in a higher education environment and in relation to Work Integrated Learning
- A valid driver’s licence,
- prior experience working on BlackBoard Learn

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED/ UMVUZO medical aid scheme and contributes 50% of the applicable monthly premium.
- A comprehensive CV;

CLOSING DATE: 7 April 2023
- The University of Pretoria is committed to equality, employment equity and diversity._-
- The University of Pretoria reserves the right to not fill the advertised positions._

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