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Operations Co-ordinator

4 months ago

Eastern Cape, South Africa Axium Education NPC Full time

**Role overview**

To coordinate day to day operational tasks such as scheduling, keeping track of vehicles of logbooks, and vehicle maintenance schedule. Coordinate with Program Operations Manager to ensure infrastructure projects are completed on time and within budget in Amajinqi in order to have efficient team operation in the region.

**Role Description and Key Duties**
- Ensure that team monthly schedules are done and received by the schools

ahead of each month.
- Weekly 1:1’s with direct reports
- Provide any reasonable needed support to Programme Operations Manager
- Monitor store/fuel accounts together with the office/procurement admin.
- Travel schedule - practical travel plans for the team each week (assigning

drivers for trips) are in place
- Reconcile petty cash with office/procurement admin
- Ensure that the asset register is in place.

**Programme Implementation**

**-**Undertake to create and oversee a cleaning and travel schedules for the vehicles
- Coordinate team logistics in a well-planned manner, that makes use of routines and advance scheduling in order to optimize travel, and keep costs low. This includes:

- Transporting Axium employees, beneficiaries and goods as required.
- Facilitate; through the central Ops team and the POM, the bookings for accommodation transport, and per diems for staff during cross-site and external visits
- Facilitate repairs and maintenance as well as servicing of the vehicles. -Support the School Development Manager and Programme Operations Manager to effectively implement infrastructure development and maintenance plans within available budgets as directed and on time.
- Coordinate office and accommodation security,through the services of security personnel. -Coordinate the maintenance and basic repairs at the Amajingqi schools ,office and staff accommodation including the repairs of door frames, doors, facia boards, water leaks etc.
- Facilitate water supply of all tanks at the office and staff accommodation.

**Events management**
- Facilitate and support the team with event preparations.
- Monitor and manage resources used during events

**Vehicles**
- With input from the Ops manager, manage vehicle use and maintenance

through careful planning and anticipation of opportunities for servicing outside

of school time
- Ensure compliance with Axium’s Vehicle and Driving Policy within the Amajingqi team.
- Conduct routine inspections of vehicles both externally and internally.

**Office and Accommodation maintenance**
- Overseeing maintenance work done internally through in schools and at the

accommodation
- Assisting with overseeing contractors when professional repairs are necessary
- Ensure that machines, equipment, or structures are repaired as per need and

budget

Application Deadline: 2024/02/28

**Salary**: R12 000,00 - R14 500,00 per month

**Education**:

- Diploma (preferred)

**Experience**:

- Operations Coordinator: 2 years (required)

Ability to Commute:

- Eastern Cape, Eastern Cape (required)

Application Deadline: 2024/02/28