Administrator - Ref Nc1122 Awc02

1 week ago

Cape Town, South Africa Naidu Consulting Full time

**Minimum Requirements**

Must have previous secretarial experience in a Civil Engineering or Construction environment for a minimum of 5 years. Position is based in the Western Cape.

**Minimal Requirements**:

- Office Administration Qualification (Advantageous)
- Valid Driver’s License Code EB and Own Vehicle
- Willingness to travel as an when required
- Fully compliant with MS Office Suite on an advanced level
- Must be organised, practical, hardworking and diligent
- Must have excellent communication and interpersonal skills
- Good administrative capabilities and report writing skills
- Experience in Tendering

**Duties**

**1. Office Administration**
- Delivering, collating, arranging and collecting documents (including inter -office deliveries).
- Compiling and submitting invoices to clients.
- Ordering, monitoring and distribution of stationery and office supplies for the division.
- Making travel arrangements for the division.
- Maintaining manager’s diary.
- Organising of catering and set up of meetings for the division and liaising with BDM/ HR for budgets.
- Minute taking at meetings and distribution thereof.
- Handling of all office and inter-office correspondence.
- Filing of all documentation in accordance with QMS.
- Capturing of manager’s times sheets on Proman.
- Processing of all leave for staff on ESS.
- Formulating of PowerPoint presentations.
- Processing external supplier’s invoices.
- Performing reception duty for branch office.
- Supervision of domestic staff member in conjunction with Business Development Manager.
- Tracking, monitoring, reconciling and requesting Petty Cash.
- Assist with Printing and Binding of Documents.
- Assist with following up / updating Debtor’s List.
- Submitting and tracking of Internal supplier and sub-consultant invoices.
- Assist with arranging office maintenance /repairs.
- Assist with arranging / organizing office social / social responsibility events.
- Download the Print / telephone reports for invoicing.
- Filing as and when required.
- Creating new office telephone codes and new office files as and when new projects arise.
- Travel to tender briefings at various municipalities and distribute minutes to the relevant managers.
- Travel to clients and various municipalities to deliver documentation.
- Assist with drawing up of letters / correspondence.
- Vision system administration.

**2. Tendering Duties**
- Attend briefings / openings, compile minutes thereof.
- Update tender schedule.
- Liaise with HO and BDM to arrange briefing attendance.
- Download necessary tender documents, update tender calendar.
- Assist with compilation of tender ensuring it is done correctly and certified timeously.
- Follow up on tender results.
- Co-ordination, compilation and completion of tender documents.
- Coordinate collection of tender documents and tender delivery ensuring submissions are made on time.
- Assist with key tender milestones and with tender administration processes to ensure they are accurately completed in order to meet deadlines.
- Manage tender correspondence in line with internal and external guidelines
- Accurate inputting of tender milestone dates into the Tender Tracker.
- Assists in the management of data related to the tendering process.

  • Administration Clerk: Housing Subsidy Administration, Ref No. DOI 23/2024

    Found in: beBee S ZA - 4 weeks ago

    Western Cape,, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Administration Clerk: Housing Subsidy Administration, Ref No. DOI 23/2024 jobs in Western Cape Job Location : Western Cape, Deadline : March 27, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of Infrastructure, Western Cape...

  • Administrative Officer: Operational Support, Ref No DOI 19/2024

    Found in: beBee S ZA - 4 weeks ago

    Western Cape,, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Administrative Officer: Operational Support, Ref No DOI 19/2024 jobs in Western Cape Job Location : Western Cape, Deadline : March 27, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of Infrastructure, Western Cape Government...

  • Office Administrator

    Found in: beBee S ZA - 4 weeks ago

    Eastern Cape,, South Africa Community Schemes Ombud Service Full time

    Community Schemes Ombud Service’s job vacancy, Career and Recruitment Job title : Office Administrator – Qgeberha x1 (Ref. CSOS/OAG/02/24) jobs in Eastern Cape Job Location : Eastern Cape, Deadline : March 28, 2024 Quick Recommended Links Jobs by Location Job by industries Requirements A secretarial diploma/diploma or office administration or...

  • Administration Clerk

    7 days ago

    Cape Town, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/27- Reference Number- WCG240418-7- Tracking Number- DOI 64/2024- Job Title- Administration Clerk: Administration and Financial Services, Ref No. DOI 64/2024- Department- Department of Infrastructure- Salary level- 5- Enquiries- Mr S Oliver at (021) 483 4816- Job Type- Permanent- Location - Country- South Africa- Location - Province-...

  • Estate Administrator

    2 days ago

    Cape Town, South Africa West Coast Personnel Full time

    Published - March 6, 2024 - Location - Cape Town, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R24 000 **Description**: Job title: Estate Administrator Job type: Permanent Location: Table View, Cape Town **Salary**: R9500.00 - R15 000.00 per month Working hours: Monday to Friday 07h00 to 16h00 or...

  • Estate Administrator

    1 day ago

    Cape Town, South Africa West Coast Personnel Full time

    Published - February 8, 2024 - Location - Cape Town, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R9500-R15000 **Description**: Job title: Estate Administrator Job type: Permanent Location: Table View, Cape Town **Salary**: R9500.00 - R15 000.00 per month Working hours: Monday to Friday 07h00 to...

  • Assistant Director: Acquisition and Contract Management, Ref No. DOTP 14/2024

    Found in: beBee jobs ZA - 1 week ago

    Cape Town, Western Cape, South Africa Western Cape Government Full time

    Western Cape Government's job vacancy, Career and RecruitmentJob title : Assistant Director: Acquisition and Contract Management, Ref No. DOTP 14/2024 jobs in Western CapeJob Location : Western Cape, Cape TownDeadline : April 22, 2024Quick Recommended LinksJobs by LocationJob by industries Job Purpose The Department of The Premier, Western Cape Government...

  • Assistant Director: Acquisition and Contract Management, Ref No. DOTP 14/2024

    Found in: beBee S ZA - 3 weeks ago

    Western Cape, Cape Town, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Assistant Director: Acquisition and Contract Management, Ref No. DOTP 14/2024 jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : April 22, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of The Premier,...

  • Accounting Clerk: Governance, Ref No. DSD 20/2024

    Found in: beBee S ZA - 3 weeks ago

    Western Cape, Cape Town, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Accounting Clerk: Governance, Ref No. DSD 20/2024 jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : April 22, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of Social Development, Western Cape Government has...

  • Assistant Director: Reporting, Ref No. CAS 03/2024

    Found in: beBee jobs ZA - 1 week ago

    Cape Town, Western Cape, South Africa Western Cape Government Full time

    Western Cape Government's job vacancy, Career and RecruitmentJob title : Assistant Director: Reporting, Ref No. CAS 03/2024 jobs in Western CapeJob Location : Western Cape, Cape TownDeadline : April 22, 2024Quick Recommended LinksJobs by LocationJob by industries Job Purpose The Department of Cultural Affairs and Sport, Western Cape Government has an...

  • Assistant Director: Reporting, Ref No. CAS 03/2024

    Found in: beBee S ZA - 3 weeks ago

    Western Cape, Cape Town, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Assistant Director: Reporting, Ref No. CAS 03/2024 jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : April 22, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of Cultural Affairs and Sport, Western Cape...

  • Assistant Director: Specialised Support

    Found in: beBee S ZA - 3 weeks ago

    Western Cape, Cape Town, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Assistant Director: Specialised Support (Investigations), Ref No. LG 05/2024 jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : April 20, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of Local Government,...

  • Senior Administrative Officer

    7 days ago

    Cape Town, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/27- Reference Number- WCG240424-1- Tracking Number- DOI 42/2024- Job Title- Senior Administrative Officer: Project, Contract and Subsidy Administration, Ref No DOI 42/2024- Department- Department of Infrastructure- Salary level- 8- Enquiries- Mr T de Klerk at (021) 483 5322- Job Type- Permanent- Location - Country- South Africa-...

  • Chief Director: Human Settlement Implementation, Ref No. DOI 27/2024

    Found in: beBee jobs ZA - 1 week ago

    Cape Town, Western Cape, South Africa Western Cape Government Full time

    Western Cape Government's job vacancy, Career and RecruitmentJob title : Chief Director: Human Settlement Implementation, Ref No. DOI 27/2024 jobs in Western CapeJob Location : Western Cape, Cape TownDeadline : April 22, 2024Quick Recommended LinksJobs by LocationJob by industries Job Purpose The Department of Infrastructure, Western Cape Government (WCG)...

  • Administrative Officer

    7 days ago

    Cape Town, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/27- Reference Number- WCG240415-3- Tracking Number- DOTP 26/2024- Job Title- Administrative Officer: Transport, Ref No. DOTP 26/2024- Department- Department of the Premier- Salary level- 7- Enquiries- Mr D H Rossouw at (021) 483 3984- Job Type- Permanent- Location - Country- South Africa- Location - Province- Western Cape- Location -...

  • Chief Director: Human Settlement Implementation, Ref No. DOI 27/2024

    Found in: beBee S ZA - 3 weeks ago

    Western Cape, Cape Town, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Chief Director: Human Settlement Implementation, Ref No. DOI 27/2024 jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : April 22, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of Infrastructure, Western Cape...

  • Administrative Support Officer

    7 days ago

    Cape Town, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/27- Reference Number- WCG240417-2- Tracking Number- DOI 47/2024- Job Title- Administrative Support Officer: Infrastructure Policy and Research, Ref No, DOI 47/2024- Department- Department of Infrastructure- Salary level- 7- Enquiries- Job Type- Permanent- Location - Country- South Africa- Location - Province- Western Cape- Location -...

  • Social Work Manager: Program Implemantation and Coordination

    Found in: beBee S ZA - 3 weeks ago

    Western Cape, Cape Town, South Africa Western Cape Government Full time

    Western Cape Government’s job vacancy, Career and Recruitment Job title : Social Work Manager: Program Implemantation and Coordination (Vredenburg), Ref No. DSD 23/2024 jobs in Western Cape Job Location : Western Cape, Cape Town Deadline : May 08, 2024 Quick Recommended Links Jobs by Location Job by industries Job Purpose     The Department of...

  • Administration Clerk: Financial Management, Ref No

    7 days ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of Social Development, Western Cape Government has an opportunity for a suitably qualified and competent individual to render an administrative support service. This post is based in Cape Town. **Minimum Requirements**: Senior Certificate (Grade 12 or equivalent qualification). **Recommendation**: Relevant...

  • Administrative Officer

    7 days ago

    Cape Town, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/27- Reference Number- WCG240415-8- Tracking Number- DOI 52/2024- Job Title- Administrative Officer: Immovable Asset Register, Ref No DOI 52/2024- Department- Department of Infrastructure- Salary level- 7- Enquiries- Mr A Boersma at (021) 483 3223- Job Type- Permanent- Location - Country- South Africa- Location - Province- Western Cape-...