Personal Assistant

2 weeks ago

Johannesburg, South Africa Akha Ventures Full time

We are seeking a highly organized, efficient, and proactive individual to join our team as a Personal Assistant (PA). As a PA, you will provide comprehensive administrative and logístical support to a busy professional or executive, enabling them to focus on their core responsibilities. You will be responsible for managing their schedule, coordinating appointments, organizing travel arrangements, handling correspondence, and executing various administrative tasks.

**Responsibilities**:
1. Calendar Management: Effectively manage the executive's calendar, scheduling appointments, meetings, and conferences, and ensuring efficient use of their time.

2. Travel Coordination: Arrange all aspects of domestic and international travel, including flight bookings, hotel accommodations, ground transportation, and visa arrangements, while considering preferences, itineraries, and budget constraints.

4. Meeting Support: Prepare meeting agendas, take minutes, and distribute relevant materials. Coordinate logistics for meetings, including venue selection, catering, audiovisual equipment, and any necessary travel arrangements for attendees.

5. Information Management: Maintain accurate and up-to-date files, records, and databases, ensuring easy retrieval of information when required.

6. Document Preparation: Assist with the creation, editing, formatting, and proofreading of various documents, reports, presentations, and other business materials.

7. Administrative Support: Provide general administrative support, such as screening phone calls, managing expense reports, processing invoices, ordering supplies, and handling any ad-hoc administrative tasks.

8. Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

9. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and colleagues, and effectively represent the executive in a professional manner.

10. Problem-Solving: Anticipate challenges, identify solutions, and proactively address issues that may arise, exercising sound judgment and decision-making skills.

11. Prioritization: Evaluate and prioritize tasks and requests, ensuring efficient time management and meeting deadlines.

Qualifications:
1. Proven Experience: Previous experience as a Personal Assistant or in a similar administrative role is highly desirable, preferably supporting senior executives or professionals.

2. Excellent Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

3. Exceptional Communication: Excellent written and verbal communication skills, with a keen eye for detail and accuracy.

4. Discretion and Confidentiality: Demonstrated ability to handle sensitive information with utmost confidentiality and professionalism.

6. Adaptability: Flexibility to adjust to changing priorities and work effectively under pressure, maintaining composure and professionalism.

7. Problem-Solving: Strong analytical and problem-solving skills, with the ability to make decisions independently when necessary.

8. Professionalism: Impeccable interpersonal skills, exhibiting a high level of professionalism, integrity, and discretion.

9. Resourcefulness: Proactive approach to work, demonstrating resourcefulness in finding solutions and completing tasks efficiently.

10. Time Management: Excellent time management skills, with the ability to juggle multiple responsibilities and meet deadlines.

**Job Types**: Full-time, Internship
Contract length: 3 months

**Salary**: R5,000.00 per month

Application Question(s):

- Do you have a laptop?
- Can you work fully remotely?
- Do you have a reliable internet connection?

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)

Application Deadline: 2023/08/16

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