Project Scheduler

2 weeks ago


Johannesburg, South Africa Absa Bank Limited Full time

Bring your possibility to life Define your career with us
- With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary

To assist in Administering Project Online (POL) System:

- Templates - Incorporating the continually changing landscape for Business which entails updating and creating new Project schedule templates. (Across all Clusters and Business Units for SI and BAU projects.)
- Security - Catering for organisational structure and security changes and aligning POL to be in sync.
- Project Data - extracting specific ad-hoc project information and sharing of same
- Communication - Assist in communicating project/program/portfolio information across Business Units.
- Resource Pool - Updating the Resource Pool and keeping aligned with ABSA’s bespoke Project and Program Management system “Planex”.
- Reporting - Producing and updating customised reports.
- Support - To support the Project Online Manager with the day-to-day activities of keeping the Project Online (POL) system updated and syncronised with ABSA’s bespoke Project and Program Management system “Planex”.
- Training - To continually upskill the POL users by training, guiding, and assisting all users of POL.

Onboarding New PM’s - Ensure that Project Managers are onboarded according to the standardised process applicable. (Configuring Desktop, Training, and complying with the “Do’s and Don’ts” principles.)

Support Desk - Manning the Project Online Support Help Desk and assisting Project Managers with any form of schedule management, support, and training.

**Job Description**:
Key Tasks and Accountabilities Summary
- Train and support the upskilling of Project Managers, to successfully plan and execute their Project Schedules, by following the prescribed standards, methodologies, and best practices.
- Perform daily checks to ensure that Project Online is in sync with ABSA’s bespoke Project and Program Management system “Planex”.
- To extract various datasets utilising Power Query and producing various reports and extracts for validating and controlling Project Online (Data Extracts are from Planex and Project Online)
- Create new, update and maintain “Standard Operating Procedure” (SOP) documentation.
- Cross-check and interrogate the discrepancies and errors that are highlighted via the daily extracted data sets and reports.
- Logging any changes required for POL with the Change Management Team for logging, tracking, and implementing the changes.
- Monthly Backups of all the projects schedules
- To ensure that newly licensed Project Managers are “onboarded” and are taken through the prescribed “best Practices”, as well as the “Do’s and Don’t” of Project Online Schedule Management.
- To ensure that the Resource Pool is in sync with ABSA’s internal Project Management Solution (Planex).
- Ensure that unused Licenses are redeemed and that licensing is monitored and controlled.
- Resolve and respond to all queries within the prescribed Service Level Agreements.
- Set Baselines according to the procedures stipulated.
- Track and maintain “Cross-Project Dependencies” and recommend appropriate actions where there are areas of concern.
- Act as an objective and honest champion for the Finance Change PMO and the SI Portfolio.

Key Objectives of the Role

Updating Microsoft Project Online (POL)
- Assist in the continual updating of the Microsoft Project Online (POL) instance, to accommodate the continually changing landscape of Project Management.
- Keeping Project Online syncronised with Planex. (Planex is the golden source of Project metadata)
- Validating the “schedule content” across all projects for discrepancies and contentious issues/tasks that are not following our “Best Practice” and guiding principles.

User and Resource Management and Training
- Provide resource management, training, support and guidance to users.
- The Project Online Resource Pool is aligned with the Planex Resources
- Importing of New Resources
- Newly Licensed Users are Onboarded.
- Train, Support and upskill the Project Managers

Project Online Help Desk Support
- Resolve and respond to all queries within the prescribed Service Level Agreements.
- Set Baselines according to the procedures stipulated.

Project Management Tooling Landscape
- Keeping abreast with the Project Management Tooling Landscape. (Tools, Methodologies, Functions, etc.)
- Advanced knowledge and skills for Project Online are required to train Project Managers, Programme Managers, Portfolio Managers, and Team Members.
- In addition, training and assistance with the use of various Tooling options are available for planning and executing their projects. These include, but are not limited to:

- Microsoft Project Onli


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