Assistant Director: Bids and Contract Management

2 weeks ago

Pretoria, South Africa Ditshaba Full time

**Acquisition**
- Coordinate the process of bids to ensure compliance with policies, standard operating procedures, instruction notes, legislative prescripts and regulatory frameworks
- Lead SCM bid administrative functions and technical support to bid specifications and evaluation committees
- Ensure that procurement source documents are verified, standard bidding documents are fully completed by service providers in accordance with departmental policies and procedures and compliant with applicable legislative requirements
- SCM Performance Reporting: Lead in the consolidation of monthly inputs to produce SCM performance reports against the Annual Performance Plan.
- Collate data: Ensure that reports and presentations are readily available for management use
- Monitor and report on BBBEE/Preferential Procurement spending in terms of the Department’s targets and report on a weekly/monthly basis on performance against the procurement plan.
- Provide continuous guidance to prospective bidders and clients
- Ensure implementation of secretariat role during bid specification and evaluation committee meetings
- Risk Management: Participate and provide support in the conduct of the annual SCM Risk Assessment
- Risk Reports: Coordinate Internal and External Audit engagement processes, steer the SCM response process and provide analysis of audit queries, management responses and Audit conclusions.
- Ensure timeous reporting to Treasury
- Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department

**Contract Management**
- Monitor compliance to contracts and service level agreements
- Evaluate and monitor performance on contracts of service providers
- Monitor expiry of contracts and advise timeously on renewal of critical contracts in advance
- Provide guidance in recommendation of variation orders or extension of contracts
- Assist in dispute resolution arising in award, performance and review of contracts
- Implement contract registers and ensure that they are compiled and updated timeously
- Ensure that information is gathered and respond to audit queries accordingly
- Implementation of quality

**Supervision of human resources**
- Allocate and ensure quality work
- Personnel Development
- Assess Staff performance

**Qualification and Experience**
- 3-year qualification in Supply Chain Management or Finance
- 5 years in SCM and
- 2 years in a supervisory or senior role

**Job Type**: Contract
Contract length: 3 months

**Salary**: R43,639.64 per month

Ability to commute/relocate:

- Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2023/08/10

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