Receptionist / Pa

7 months ago

East London, South Africa Prudent HR Solutions Full time

Prudent HR Solutions is looking for an experienced Pa / Receptionist to join our clients team in East London, EC, South Africa.

**Responsibilities**:

- ** Front Desk Reception**:

- Welcome and greet clients, visitors, and staff in a professional and friendly manner.
- Answer and direct incoming phone calls to the appropriate staff members.
- Manage and maintain the reception area, ensuring it is tidy and presentable.
- Coordinate appointments and meetings, and manage the conference room schedule.
- Handle incoming and outgoing mail, packages, and courier services.
- ** Administrative Support**:

- Assist senior management and staff with various administrative tasks, including data entry, document preparation, and filing.
- Maintain and organize office supplies and equipment, ordering supplies as needed.
- Assist with scheduling appointments, coordinating travel arrangements, and managing calendars.
- Handle office errands, such as banking, delivering documents, and other tasks as required.
- Petty cash
- ** Client Interaction**:

- Act as the first point of contact for clients and visitors, providing them with information and assistance as needed.
- Maintain confidentiality and professionalism when dealing with sensitive client information.
- ** Team Collaboration**:

- Collaborate with other team members to ensure smooth communication and coordination within the office.
- Support colleagues with any additional tasks to maintain a productive work environment.

**Requirements**:

- High school diploma or equivalent; additional qualifications in office management or related field are a plus.
- Proven experience as a receptionist, personal assistant, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Professional appearance and demeanor.
- Strong organizational and time management skills.
- Ability to multitask and work efficiently in a fast-paced environment.
- Attention to detail and a strong sense of discretion when handling confidential information.
- Valid Drivers License and own vehicle is essential.

This is a full-time position with competitive compensation and benefits. If you are interested in this role, please submit your resume and cover letter for consideration. We look forward to hearing from you

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