Receptionist

2 weeks ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 71797

**Job Type**
- Permanent

**Job Title**
- Receptionist

**Computer Skills**
- Ms Office

**Industry**
- Mining

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- Answering and transferring of calls in a professional and friendly manner.
- Exit the DND mode in the morning on switchboard system.
- Divert the switchboard system to DND every afternoon before leaving.
- Welcoming visitors and requesting visitors to complete the Visitor Register.
- Filing of all work-related documents.
- Dispatching documents/parcels via courier and record keeping of the waybills sent.
- Distributing post to relevant parties.
- Ensure that reception area is neat and tidy at all times and replace newspapers and magazines.
- Decorate the reception area for special occasion, for example Christmas.
- Keep staff contact details up to date on the internal telephone list.
- Print and Laminate A4 contact list for the Directors’, PA to the Directors and HR.
- When phone lines are down, report and make sure action is taken as soon as possible.
- Typing of ad hoc documents if required.
- Bind, copy and laminate documents when required.
- Assist PA to Directors with ad hoc requests, travel and vaccination arrangements when required.
- Assisting the Commercial department with ad hoc requests.
- Make tea/coffee for the Directors and visitors.
- Keep the storeroom in a neat order.
- Assisting with items to be removed from the storeroom e.g. Banners, Brochures, Cold drinks etc.
- Record items going in and out of the store room.
- Liaise with the Guardhouse regarding visitors entering the premises.
- Making sure the main boardroom fridge has stock.
- Liaise with coffee company regarding stock and servicing of coffee machines.
- Assist with the planning and managing of the garden.
- Assisting with the organising of social events if requested, eg: year ends, blood drives, important client meetings and Braai every 2nd Friday.
- Oversee office plants maintenance and care.
- Take stock and order monthly office groceries.
- Place consumables orders when needed.
- Assisting with works order costings.
- Loading and updating office maintenance on the Trello board.
- Creating content and preparing company’s newsletter twice a year.**Inherent Requirements**

**Requirements**:

- Matric certificate or any equivalent certification
- Previous receptionist experience advantageous
- Own transport
- Well-spoken - fluent in English
- Professional and presentable

**What Qualification**

**Minimum Qualification**
- Certificate

**Status**
- Available

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