Office Supervisor

9 months ago

Nelspruit, South Africa H Systems (Pty) Ltd. Full time

**JOB PROFILE**

**JOB PURPOSE**
The core purpose of the role is to generate sales and visit key clients, and direct the activities of the office, whilst ensuring sufficient stock availability at the branch.

**KEY PERFORMANCE AREAS**
- Administration and Reporting
- Sales
- Customer Service
- Purchasing
- SHEQ Integrated Management System control

**MAIN RESPONSIBILITIES**
- **ADMINISTRATION AND REPORTING**
- Post Receiving of stock items (GRV) on SAGE.
- Administer Branch Inter Branch Transfers.
? Post and receive Inter Branch Transfer (IBT) stock on SAGE, as required.
? Post and transfer Inter Branch Transfer (IBT) stock on SAGE, as required.
? Transfer Inter Branch Transfer (IBT) stock to Work In progress (WIP) on SAGE.
- Administer branch credits, including:
? Investigating of credit.
? Collecting supporting documents.
? Loading
- and processing of credits on SAGE.
? Update credit-note spreadsheet with all credits processed.
? Ensure all credits are passed by month-end.
- Control branch Freight administration.
? Update spreadsheet indicating driver drops and mileages daily.
? Capture Fuel slips onto spreadsheet and raise irregularities with Management.
? Reconcile fuel slips and Nedbank statement to fuel spreadsheet.
? Post Goods Received Vouchers (GRV) for all fuel slips on SAGE.
? Capture Freight waybills onto Freight spreadsheet daily and raise irregularities with management.
? Reconcile Freight supplier Invoices to Freight Spreadsheet and post on SAGE.
? Create purchase orders for vehicle maintenance on SAGE.
- Control cash sales, including:
? Update and reconcile card payment spreadsheet with all card payment receipts received.
- Control Branch PODs.
? Review PODs and ensure adherence to company requirements.
? Ensure all PODs are received timeously by cross referencing to SAGE system.
? Scan and send PODs as requested by stakeholders.
- Control office supplies.
? Order supplies and keep inventory of stock.
? Post Goods Received Vouchers (GRV) on SAGE for all supplies ordered.
? Arrange services for the Printers and/or Bathroom sanitations in line with requirements.
- Complete general administration duties as required by the needs of the branch.
? Filing.
? Archiving of historic documents.
? Data capturing.
? Capturing of overtime and short time registers and submission for payroll input.
? Arrange refreshments for guests, meetings etc.
? Add new employees to clock-in system.
- **SALES**
- Responsible for achieving sales targets and the planned increase of market share.
? Ensure growth of existing Key customers.
? Attract new customer base as per targets set.
? Grow key customer accounts by calling clients and selling.
? Identify which client are not buying and sell more.
? Ensuring all back orders are fulfilled to complete the sale.
? Keep a client data base.
? Customer service of allocated customers.
- Ensure accurate and timeous processing of sales orders by the Internal Sales Department.
- Prepare quotes; sales orders and invoices timeously and accurately and ensure stock availability as per orders.
- Develops, interprets, and produces data on sales performance and sales plans and is responsible for ensuring exceptional customer service of internal sales division.
- Analyse customers and identify products not buying/stopped purchasing & increase buying of such.
? Keep a client data base.
- **CUSTOMER SERVICE**
- Ensure all departments always maintain a high level of customer service levels standards.
? Ensure internal sales communicates with clients to sell stock and with back orders, specials, late deliveries.
- Provide daily feedback to customers on back orders and out-of-stocks.
? Back-order report.
? Source stock from DC to complete sales orders.
? Regular customer communication.
- Ensure sufficient depth of relationships within Key Accounts to promote continuity and growth.
? Ensure visits to Key Accounts in the region together with respective Sales Representative.
? Manage Key Accounts.
- Closely monitor client requirements and identify opportunities to sell innovative products into the portfolio.
? Sales analysis.
- Resolve sales and admin queries timeously.
? Resolve clients’ complaints about incorrect or late processing of orders.
- **PURCHASING**
- Prepare local orders according to purchasing data sheets.
? Complete weekly purchasing spreadsheets for AWF, SYS and EXT and identify branch shortages.
? Ensure completion of stock purchases by Admin Department for local orders with permitted suppliers in line with company requirements.
? Liaise with Procurement Department on orders.
- Purchasing of goods locally (aluminium extrusions and hardware) at cost effective prices and high quality; maintaining sufficient stock levels at the branch.
- **SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL**
- Ensure adherence to the OHS Act.
? Take reasonable care for the health and safety of themselves of other persons.
? Co-operate with the employer to enable prescribed duties or requirements to be compli

  • Quality Assurance Supervisor

    3 days ago

    Nelspruit, South Africa Express Employment Professionals (Witbank) Full time

    Our Client is seeking and experienced Quality Assurance Supervisor to join their team in Nelspruit. **QUALIFICATIONS**: - Bachelor Degree or Diploma in Quality. - Chemical Engineering will receive a preference. **JOB REQUIREMENTS**: - Knowledge of ISO9001, FSSC 22001 and FSC Systems. - Act as document and data controller for ISO 9001, FSSC 2001 and...

  • Service Supervisor

    6 months ago

    Nelspruit, South Africa Unique Personnel Full time

    **Job Number** - 71884 **Job Type** - Permanent **Job Title** - Service Supervisor **Computer Skills** - MS Office **Industry** - Pest Control **City** - Nelspruit **Province** - Mpumalanga - Reporting to Branch Manager/Senior Supervisor- Job Purpose: - To lead, coordinate, and develop a highly motivated team of individuals and teams to ensure that...

  • Front and Back Office Supervisor

    4 months ago

    Nelspruit, South Africa Pepkor Lifestyle Full time

    Why Choose Pepkor Lifestyle: Build a Thriving Career at the Forefront of Retail Ready to lead a dynamic team and make a lasting impact? Join Pepkor Lifestyle as a Front and Back Office Supervisor within the Incredible Connection brand and step into a rewarding career that empowers you to drive results, unlock your potential, and make a difference. **Here's...

  • Front Office Supervisor

    2 days ago

    Nelspruit, South Africa Marriott International, Inc Full time

    **Job Number** 22199672 **Job Category** Rooms & Guest Services Operations **Location** Protea Hotel Nelspruit, 30 Jerepico Street, Nelspruit, Mpumalanga, South Africa VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Process all guest check-ins, verifying guest identity, form of...

  • IT Desktop Technician Supervisor

    6 days ago

    Nelspruit, South Africa Compusol IT Technologies Full time

    **IT DESKTOP TECHNICIAN SUPERVISOR** **Duties/Responsibilities** - Proactively monitor and Manage the Desktop section - Desktop/Laptop/ cable infrastructure -Install, configure, implement, support, repair and administer systems and solutions - Supervise operational implementation of IT technical Desktop hardware and software systems. - Manage implementation...

  • Sales Supervisor

    1 week ago

    Nelspruit, South Africa Pepkor Speciality Full time

    SALES SUPERVISOR Nelspruit If you are looking are looking for a Company that offers support, recognition, coupled with a fun working environment, then this is the Company you should join! As a Sales Supervisor working for Tekkie Town** **you will be responsible for supervising the floor staff, motivating staff to ensure that their daily targets are met,...

  • Supervisor: Operations Europcar Nespruit Airport

    6 months ago

    Nelspruit, South Africa Motus Corporation Full time

    Car rental company Europcar is seeking a customer-oriented, deadline-driven individual who thrives on working in a fast-paced environment to join their team based at the Nelspruit Airport as a Supervisor: Operations. The Supervisor: Operations oversees all activities in the branch environment; ensuring that the team functions effectively in delivering high...

  • Supervisor: Operations Europcar Nelspruit Airport

    7 months ago

    Nelspruit, South Africa Motus Corporation Full time

    Car rental company Europcar is seeking a customer oriented, deadline driven individual who thrives on working in a fast paced environment to join their team based at the Nelspruit Airport as a Supervisor: Operations. The Supervisor: Operations oversees all activities in the branch environment; ensuring that the team functions effectively in delivering high...

  • Sales Supervisor

    3 months ago

    Nelspruit, South Africa Job Crystal Full time

    A leading educational institution is looking for a Sales Supervisor in their Potchefstroom campus to manage a sales team, to achieve student acquisition and growth through the implementation of the sales strategy in allocated campus portfolios, and to fulfil the role of a Higher Education Consultant/Corporate Marketer. **DUTIES & RESPONSIBILITIES**: -...

  • Front Office Supervisor

    7 months ago

    Nelspruit, South Africa Marriott International, Inc Full time

    **Job Number** 23203590 **Job Category** Rooms & Guest Services Operations **Location** Protea Hotel Nelspruit, 30 Jerepico Street, Nelspruit, Mpumalanga, South Africa VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Process all guest check-ins, verifying guest identity, form of...

  • Training Officer

    7 months ago

    Nelspruit, South Africa CF Products Full time

    The role may include but is not limited to - Motivated and able to work without supervision - Driven to learn and develop themselves - Takes ownership of role, HR on site and for their own actions - Passionate about success - Able to show care and respect to employees - Results driven and action orientated - Good communication skills, professional and...

  • IT Supervisor

    7 months ago

    Nelspruit, South Africa CF Products Full time

    The role may include but is not limited to - Troubleshoot hardware and software issues related to IT. - Perform preventative maintenance. - End user support. - Maintains staff by recruiting, selecting, orienting, and training employees. - Coaches, counsels, and disciplines employees. - Maintains a safe and secure work environment. - Preserves assets by...

  • Supervisor: Technical

    4 days ago

    Nelspruit, South Africa Psalms23consulting Full time

    To perform maintenance and equipment, and ensure that assets are upheld to their original state. **Key Responsibility Areas** - Perform requested technical jobs within the hospital - Identify and control risk in the technical environment within the hospital - Coordinate and monitor work is done by on-site contractors within the hospital - Perform office...

  • Depot Supervisor- Nelspruit Depot

    7 months ago

    Nelspruit, South Africa TotalEnergies Full time

    **Pays** Afrique du Sud **Lieu** South Africa **Lieu de travail** NELSPRUIT-WOLFAARDT ST 8(ZAF) **Société employeur** TotalEnergies Marketing South Africa (Pty) Ltd **Domaine** Logistique, Opérations Exploitation **Type de contrat** CDI **Expérience** Minimum 3 ans - Suitable 3-year tertiary qualification. ( Engineering ) - Extensive...

  • Shopper & Driver Supervisor (Nelspruit Crossing

    1 week ago

    Nelspruit, South Africa OneCart Pty (Ltd) Full time

    WE'RE HIRING!! INTERESTED? THEN APPLY!! Shopper & Driver Supervisor role in the following region: - Nelspruit Crossing - Mbombela. Must have minimum requirements as follows: **Job purpose** To effectively coach and lead their team in achieving the agreed goals by developing the necessary skills of each team member in achieving the required...

  • Internal Sales Representative

    3 days ago

    Nelspruit, South Africa CTR Recruit (Pty) Ltd Full time

    National Plastic Manufacturing Company is looking for an Internal Sales person - preferably with Plastic Industry experience for their distribution branch in Nelspruit. Package - R12 000.00 per month Cost To Company To assist all walk in clients, cash counter and account clients and answering telephone calls. Assisting Warehouse Supervisor to check all...

  • Hybrid Alarm Technician

    7 months ago

    Nelspruit, South Africa Fidelity Services Group Full time

    **POSITION**: HYBRID TECHNICIAN - Installation & Service **REPORTS TO**: Senior Supervisor, Service **QUALIFICATIONS & EXPERIENCE**: - Matric - Minimum 3-5 years’ experience as an alarm technician - Previous programming, wiring, installations and fault-finding experience **MAIN PURPOSE OF JOB**: A Technician at this level is suitably qualified and...

  • Warehouse Supervisor

    7 months ago

    Nelspruit, South Africa Afrit Trailers Full time

    **Introduction** AFRIT is one of the most respected and innovative trailer manufacturers in Africa. With more than 50 years experience in the industry. AFRIT has a solid reputation of being competitive, innovative, and at the forefront of industry. A highly advanced infrastructure, coupled with a constant drive for expansion has allowed AFRIT to become the...

  • Receptionist (Mpumalanga, Nelspruit)

    7 months ago

    Nelspruit, South Africa ANEW Recruitment Full time

    **Job Advert Summary**: **ANEW Resort Whiteriver** is looking for a **Receptionist** to ensure a friendly, fast, and efficient check in for all our guests. Check out accurately and professionally, bringing a positive end to the guests stay with us, to make a reservation at any time, with the transaction being handled accurately and efficiently creating...

  • Receptionist (Mpumalanga, Hazyview)

    7 months ago

    Nelspruit, South Africa ANEW Recruitment Full time

    **Job Advert Summary**: **ANEW Resort Hazyview** is looking for a **Receptionist** to ensure a friendly, fast, and efficient check in for all our guests. Check out accurately and professionally, bringing a positive end to the guests stay with us, to make a reservation at any time, with the transaction being handled accurately and efficiently creating results...