Divisional Assistant
2 weeks ago
Takes responsibility for the administrative and organizational follow-up of the Marketing team's activities.
- Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment, etc.
- Plans the organization of departmental meetings and the coordination of major events (sales conferences, area visits, international meetings, plans, prospectives, etc.).
- Draws up purchase orders, monitors budget and expenditure.
- Draws up and maintains presentation files with updated marketing data.
- Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.).
- Connects various departments/people (Sales, Merchandising, PR, Training, etc.).
- Communicates with external service providers (market research, advertising agencies, media buying agencies, etc.).
- Circulates marketing information within the department (magazines, files, etc.).
- Participates in competitive intelligence (purchase of competing products, press cuttings, etc.)
- Graphic design capabilities a plus
- Compile PowerPoint presentations for the team
**PROFESSIONAL & TECHNICAL COMPETENCIES**:
ORGANIZES/OPTIMIZES THE ACTIVITY OF THE MANAGER OR TEAM
- Handles the manager or team's calendars.
- Anticipates, takes the initiative, and handles priorities.
- Carries out all activities while displaying a sense of service, availability, and responsiveness.
SORTS, RE-PROCESSES, AND DISTRIBUTES INFORMATION
- Summarizes and analyzes important points in the responses made.
- Identifies useful documents and information within the department's sector and handles their distribution.
- Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality.
HANDLES ADMINISTRATIVE ACTIVITIES
- Implements administrative tasks relevant to his/her area of activity and reports on it.
- Updates administrative and/or technical data (indicators and monitoring tools).
- Shows an awareness of and curiosity for his/her sector (vocabulary, rules, processes, network, etc.).
HANDLES PROJECTS ACCORDING TO DEPARTMENTAL ORGANIZATION
- Takes responsibility for all or part of a project
- Coordinates the advancement of projects with internal or external partners
- Handles contacts with participating parties according to the level of their contribution to the project
L'ORÉAL COMPETENCIES
- Ambition
- Judgement
- Learning Agility
- Empathy
- Resilience
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