Personal Assistant

4 weeks ago

Johannesburg, South Africa Rand Water Full time

**Job Advert Summary**:
To provide a high quality secretarial and administrative support role to the Chief Technology Information Officer (CTIO) and contribute towards the successful functioning of the Portfolio. To observe Rand Water policies and procedures whilst communication with internal and external stakeholders at a senior level. To plan, prioritize and organize confidential documents, important appointments, events and meetings.

**Minimum Requirements**:
Diploma or equivalent plus a Secretarial Diploma
- 10 years’ experience in the capacity of personal assistant or administration secretary to an executive or senior manager’s.
- Advanced computer proficiency in MS Office Suite: Word, Excel, PowerPoint, and MS Teams

Desirable Qualification
- A qualification in Business Management

Desirable Experience
- Office Administration within the ICT or Technology environment

**Primary Duties**:
Provide effective and efficient secretarial and administrative services and support to Chief Technology Information Officer (CTIO) to contribute towards the successful functioning of the Portfolio.
- Facilitate and collate assigned divisional directives to meet corporate targets.
- Coordinate, collate and manage divisional projects (delegated tasks)
- Clear, concise communication of divisional tasks to management team
- Exercising own judgement and initiative in assigning actions to appropriate managers
- Innovative design of systems reports and presentations to meet new organizational challenges.
- Manage CTIO’s divisional budget.
- Assist and support CTIO by providing a personal assistant and administrative service
- Responsible for coordinating of clerical functions.
- Providing a general secretarial function, i.e. effective co-ordination of meetings, venues and travel arrangements, managing the CTIO’s diary, supply of stationery and reception services, fielding telephone calls and correspondence as well as responding where appropriate.
- Providing general administrative support including managing a filing system and database of all divisional files, reports, financial transactions, meeting packs, photocopying, faxing etc.
- Documents Quality Assurance to ensure final work is accurate, presentable and meets Corporate Identity and standards.
- Always Maintaining good customer relationships between stakeholders and the Portfolio
- Develop and prepare correspondence, type documents, reports, and presentations for the CTIO.
- Ensure that payment and procurement system processes are followed in line with duties in all projects handled by the Chief Technology Information Officer.
- Effective management of divisional planning, reporting, performance information & service delivery
- Overall management of the office of the Chief Technology Information Officer

**Knowledge**:
Computer proficiency in Microsoft Office suite
- Finance and procurement of ICT knowledge
- Budget Management
- Preparing presentations and graphs
- Typing, Minute taking, filing

/record-keeping

**Skills**:
Excellent communication skills (verbal and written)
- Excellent planning and organizing skills.
- Problem solving skills.
- Interpersonal skills
- Analytical skills
- Accurate typing skills
- Multi-tasking
- Excellent administrative skills
- Telephone etiquette
- Flexibility
- Attention to detail

**Attitude**:
Must be able to work under pressure.
- Must be innovative.
- Ability to deal with people at all levels.
- Ability to work independently.
- Must be able to maintain confidentiality.
- Customer orientation
- Performance driven
- Deadline Oriented
- Sense of urgency
- Value continuous improvement
- Professional/business courtesy
- Team player
- Positive “can do” attitude

  • Personal Assistant

    3 weeks ago

    Johannesburg, South Africa Isilumko Staffing Full time

    **Personal Assistant to General Manager** **Contract** **Newtown** **Purpose**: To professionally manage, assist and support the Regional Manager with confidential and effective administration. **Duties**: - Assist manager with administrative functions - Administrate correspondence and documentation - Administrate systems and equipment - Assist with...

  • Personal Assistant

    3 weeks ago

    Johannesburg, South Africa B-Sure Full time

    **Job Overview**: **Date Posted**: Posted 5 months ago- **Location**: Johannesburg, Gauteng- **Job Title**: Personal Assistant- **Salary**: R20,000 - R25,000- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Personal Assistant - Bedfordview, Johannesburg.**: Bsure Insurance Advisors are looking for...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72423 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Excel,MS Outlook,MS Word,SAP Business One **Industry** - Automotive **City** - Johannesburg South **Province** - Gauteng - Personal Assistant- Assisting General Manager with personal & administration tasks.- Also providing some assistance to...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Placement Pros Recruitment Full time

    Our client in Fourways is looking for a personal assistant to join his team, this person will be in charge of his day to day diary, managing meetings and all of the companies administration work - Must have a matric certificate - Must be fluent in English and an additional language would be an advantage - Must be computer literate - Must have 2 years...

  • Personal Assistant

    1 week ago

    Johannesburg, South Africa Placement Pros Recruitment Full time

    Our client in Fourways is looking for a personal assistant to join his team, this person will be in charge of his day to day diary, managing meetings and all of the companies administration work - Must have a matric certificate - Must be fluent in English and an additional language would be an advantage - Must be computer literate - Must have 2 years...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa GAP Consulting Full time

    Gauteng, JHB - Eastern Suburbs - Mining: General - Market Related | Negotiable - Job ref: Avi000008/DL - Vacancy type: Permanent SHIFTINTOHIGHGEAR by joining a Company in the Mining Sector that seeks the expertise of a Personal Assistant **Minimum Requirements**: - Must have over 2 years’ experience as a Personal Assistant - Personal Assistant |...

  • Personal Assistant

    3 days ago

    Johannesburg, South Africa GP Consult Full time

    Gauteng, JHB - Eastern Suburbs - (Market related, Negotiable) Personal Assistant - Kempton Park **Requirements**: - 5-10 years experience as a Personal Assistant to executive level staff - experience in Automotive Sector and advantage - Experience in bookkeeping (debtors and creditors) KPI's - General diary and meeting management, - Property management,...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Placement Pros Recruitment Full time

    Our client in Fourways is looking for a personal assistant to join his team, this person will be in charge of his day to day diary, managing meetings and all of the companies administration work Must have a matric certificate Must be fluent in English and an additional language would be an advantage Must be computer literate Must have 2 years experience as a...

  • Personal Assistant

    2 months ago

    Johannesburg, South Africa H&S Labour Brokers Full time

    **BASIC JOB DESCRIPTION** - Calendar management: Efficiently organize and coordinate appointments, meetings, and travel arrangements. - Administrative support: Assist with document preparation, data entry, and general administrative tasks as needed. - Research and coordination: Conduct research, compile reports, and assist in project coordination. - Personal...

  • Personal Assistant

    1 week ago

    Johannesburg, South Africa Rand Water Full time

    **Job Advert Summary**: Rand Water is currently looking for a Personal Assistant the incumbent will provide an effective and efficient personal assistance, secretarial and administrative support to the Head Rand Water Institute (HRWI) in relation to all functions in the Business Unit. **Minimum Requirements**: - Grade 12 qualification essential. -...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa B-Sure Full time

    Job Overview:Date Posted: Posted 5 months ago-Location: Johannesburg, Gauteng-Job Title: Personal Assistant-Salary: R20,000 - R25,000-Education Level: High School / Matric-Job Level: Intermediate-Minimum Experience: - 5 YearsPersonal Assistant - Bedfordview, Johannesburg:Bsure Insurance Advisors are looking for a dynamic, well-presented Personal assistant to...

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa Scorpex Recruitment Full time

    **Personal Assistant (Johannesburg)** **Qualification required**: - BCom / BTech or similar degree preferrable in Financial Management, Accounting or similar field of study - Secretarial course or certificate is beneficial **Skills and experience required**: - Minimum of 2 + years’ experience - Attention to detail is extremely important - Passion for...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa GP Consult Full time

    Gauteng, JHB - Eastern Suburbs- (Market related, Negotiable)Personal Assistant - Kempton ParkRequirements: 510 years experience as a Personal Assistant to executive level staff- experience in Automotive Sector and advantage Experience in bookkeeping (debtors and creditors)KPI's General diary and meeting management, Property management, assisting Director...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72421 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Excel,SAP Business One **Industry** - Automotive **City** - Johannesburg (CBD) **Province** - Gauteng - Arrange and co-ordinate company functions, events, training. - Assist with arrangements relating to Bi-Annual Stock Takes - Assist in...

  • Personal Assistant

    7 days ago

    Johannesburg, South Africa Smith Garb Full time

    Gauteng, JHB - Western Suburbs - R 30 000 - R 35 000 Monthly Cost To Company **Join our client's dynamic team as a Personal Assistant at an innovation leading company in Honeydew!** Are you a highly organized and detail-oriented individual with a passion for efficiency and productivity? Are you proficient in Microsoft Excel and PowerPoint, able to create...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Rand Water Full time

    Job Advert Summary:Rand Water is currently looking for a Personal Assistant the incumbent will provide an effective and efficient personal assistance, secretarial and administrative support to the Head Rand Water Institute (HRWI) in relation to all functions in the Business Unit.Minimum Requirements: Grade 12 qualification essential. Administration,...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Unique Personnel Full time

    Job Number 72423Job Type PermanentJob Title Personal AssistantComputer Skills MS Excel,MS Outlook,MS Word,SAP Business OneIndustry AutomotiveCity Johannesburg SouthProvince Gauteng Personal Assistant Assisting General Manager with personal & administration tasks. Also providing some assistance to senior management team Arrange and coordinate company...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Performability Full time

    Exciting Job Opportunity: Personal Assistant at a Dynamic Company Must be single with no dependents due to long hours and travelling Must have at least 3 years of experience Must have own vehicle and driver's license In this role as a Personal Assistant, you will be responsible for the following: Performing administrative tasks such as drafting...

  • Personal Assistant

    3 months ago

    Johannesburg, South Africa Energy at Work Projects Full time

    Personal Assistant to the DirectorOur client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and...

  • Personal Assistant

    3 weeks ago

    Johannesburg, South Africa Platinum Engineering Specialists Full time

    We are looking for a versatile and highly organized personal assistant to perform personalized administrative duties, required 2 days a week. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to make travel arrangements and assist with other duties when required. Duties and...