Admin Clerk

2 weeks ago

Cape Town, South Africa Engen Full time

**Purpose of the Job**:

- To perform all operational activities utilising plant equipment and resources in a safe manner and ina accordance to company policy procedures

**Who you are**:

- You are enthusiastic and willing to learn.
- You are able to multitask and work with multiple transactional systems.
- You are passionate about customer service.
- You have excellent communication and collaboration skills
- You have a reputation for completing tasks timeously and without delays.
- You have aability to work successfully in an ever-changing environment and navigate ambiguity

**What you have done before**:
Baseline:

- NQF Level 4 (Matric)
- 2 year’s experience in Administration functions
- SAP experience
- Understand Engen's standing operating standards

Advantageous:

- Higher Certificate in Finance/ Accounting
- 2 years Accounts payable experience
- Proficient in MS excel

**Exciting Challenges you might face**:

- Immerse yourself in various aspects of the organization
- Influencing the strategic direction of Engen operations business
- Learning from, and being able to influence some of the best and experienced people
- Operate effectively in an ever-changing, dynamic, and agile business
- Maintain sound business relations with external customers
- Promoting customer centricity, being crazy about customer satisfaction
- Embodying and promoting the Petronas cultural beliefs

**What you'll be doing**:

- Check all reimbursement and petty cash is managed in line with Engen’s petty cash policy and funds are always available
- Ensure petty cash batch recons are done timeously and sent through to Administration Manager for approval so that it complies with audit requirements
- Monitor and ensure that petty batches are sent to Financial Shared services for processing and archiving purposes
- Perform the relevant SAP transactions relating to accruals and journal entries so that transactions are relevant to the current accounting period
- Process customer invoices and all other relevant entries are actioned and signed off
- Assist with invoice processing and supporting admin department with creation of requisitions to ensure that payment obligations are met
- Monitor and ensure that online management system (OMS) is kept up to date so that the online library is relevant and current in line with the Petronas ECM objectives
- Attend to post factor and GR/IR queries from the plant to ensure that there is no unauthorized commitments and Engen’s liability is reduced
- Ensure effective communication is being disseminated between customer and stakeholder regarding business operations
- Compile and submit the Terminal Operator Performance Standards (TOPS) to the relevant authorities to comply to with SLA relating to the Port Authorities
- Calculate the price of non-conformance (PONCS) and generate the relevant non product debit notes for the business operations so that Engen recovers from any abnormal losses in the business process

**Location: Epping Distribution (Cape Town)**:
**Job Advert Closing Date**: All job adverts close five days after date posted

**Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.**

**Important Information**:

- The appointment will be made in line with Engen's Employment Equity Strategy.
- Engen reserves the right not to make an appointment.

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